OFFICE SUPPORT ASSISTANT IV #00078878

Faculty Affairs

The Faculty Affairs Office at Missouri University of Science & Technology is actively searching for a dynamic and driven individual to join our team as an Office Support Assistant IV.

Nature of Work:

To provide reliable and high-quality support to an office dedicated to assisting faculty in all aspects of their diverse careers.

Position Summary:

• Answer the phone, direct calls, greet visitors, and provide information to faculty and others as appropriate
• Support office meetings by sending invitations, reserving rooms, preparing agendas, and taking minutes
• Track and route forms, communicate information to on- and off-campus constituents, and maintain office records
• Purchase/order supplies and equipment, use campus credit card, and reconcile expenditures. Process vouchers and other campus forms
• Schedule events, reserve locations, create flyers, coordinate logistics, prepare materials, order food and other necessary items, and set up and clean up for events as needed; Attend events as needed
• Assist with several campus awards processes
• Monitor and respond to messages in various email boxes
• Help develop and disseminate various surveys, evaluations and assessments
• Create and work with Excel spreadsheets
• Help update webpages
• Perform other job-related duties as assigned

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

• Strong analytic and time management skills, as well as excellent organizational and interpersonal skills
• The ability to manage multiple projects simultaneously while exhibiting strong attention to detail
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) as well as Zoom and other technologies that foster hybrid collaboration
• This position provides support to senior level team members and assists with highly visible complex scenarios. Demonstrated experience with travel arrangements, managing multiple calendars, preparing meeting agendas, and synthesizing data/information is preferred
• Ability to maintain a high level of confidentiality

The anticipated hiring range for this position has been established as $15.00-$16.90 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 6
University Title: OFFICE SUPPORT ASSISTANT IV
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.