Admin Assistant 2

The Department of Internal Medicine - Administration is seeking to hire an Admin Assistant 2. This opportunity is for an organized, detail oriented individual who can work effectively and independently in a multi-task environment. Our team consists of an extremely large and diverse group of staff who are highly energetic and dedicated to the success of our department. This position requires an individual who possesses superb communication skills, reliability, and the ability to handle a high level of interaction amongst several entities, both internal and external to the University.

The successful candidate will serve as the main point of contact for the department and will be responsible for relaying and resolving routine telephone and/or walk-up inquiries, coordinating meetings, performing data entry, and establishing and maintaining records. The position will also manage the front desk operations to include mail distribution/mailbox maintenance, Master Directory data entry and maintenance, as well as managing staff badges and package deliveries. Additional duties and responsibilities include supervising student employees, lead for departmental event planning and special projects as assigned.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience supervising student employees.
• Superb communication skills and the ability to handle high level of interaction amongst several entities, both internal and external to the University.
• Experience with various computer programs
• Experience working in a diverse work environment
• Previous experience working as a receptionist, or similar administrative setting
• Ability to multi-task, prioritize duties and delegate appropriately

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.