Administrative Program Coordinator - Advocacy Program, Texas Law

The University of Texas at Austin
flexible benefit account, sick time, tuition assistance, 403(b), retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Dec 22, 2024
Job Posting Title: Administrative Program Coordinator - Advocacy Program, Texas Law ---- Hiring Department: School of Law ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University of Texas School of Lawstrives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. The University of Texas at Austin provides an outstanding benefits package to staff, including: Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card For more details, please see:https://hr.utexas.edu/prospective/benefitsandhttps://hr.utexas.edu/current/services/my-total-rewards Purpose Perform advanced program administration and coordination for the Advocacy Program's courses and events. (The Advocacy Program is the department of the law school that teaches law students how to be courtroom lawyers.) Responsibilities Responsible for administration of courses and coordination of course-related activities as well as occasional administrative support of extra-curricular activities such as student workshops or guest lectures. Support all aspects of multiple course offerings throughout the fall and spring semesters, such as ensuring deadlines are met, assisting faculty in publishing a syllabus for each course, timely posting assignments for students, scheduling needed additional support (adjunct, volunteer, temp), and logistical coordination of exam-related and grading-related tasks.Coordinate students, instructors, other staff, and activities involved in assigned courses, programs or projects for the Advocacy Program. Maintain regular, professional interaction with law students, full-time and adjunct law faculty, other University departments, special groups, and external agencies in administering the Advocacy Program's courses and events. Assists Advocacy Program management with coordination and implementation of Advocacy Program events and stays knowledgeable about the overall activities of the Advocacy Program. Ensure that the Advocacy Program Associate Director and Director are informed of important obstacles to completion of Advocacy Program goals. Work on special projects throughout the year as assigned. Occasionally attend professional development seminars. Other related duties as assigned. Required Qualifications Bachelor's degree in a relevant field and at least three years of experience working in the administration of a company, department, office, or program. Demonstrated history of accuracy and attention to detail. Strong organization skills. Professional history of effective communication, both verbal and written. A commitment to service excellence. The ability to comfortably navigate multiple priorities and tasks. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience at the University of Texas at Austin within an academic or administrative program. Experience supporting faculty at the University of Texas at Austin. Salary Range $50,000 + depending on qualifications Working Conditions May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. On-site work is the normal expectation for this position. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.