Project Assistant

What You'll Do:

Tracking, Planning, and Recordkeeping:

* Create, track, and regularly update a cloud-based calendar scheduling routine maintenance, repairs, and emergency response tasks for nearly 100 wastewater lift stations in 7 states in accordance with contract schedules.

* Track and record truck and specialized equipment use, and coordinate vehicle and equipment maintenance, PPE procurement, and capital requests.

* Maintain accurate and organized project and ARTEMIS (proprietary GIS database) records documenting ongoing inspection and maintenance.

Communication and Coordination:

* Communicate daily with field teams and managers to keep updated on problems, concerns, issues, surprises, and changes.

* Coordinate vehicle and equipment maintenance, PPE procurement, and capital requests.

* Solicit subcontractor and vendor bids/quotes.

* Coordinate and schedule emergency response requests to ensure quick, effective solutions to urgent issues.

Reporting:

* Review all field documentation (a) for compliance, (b) for completion report, and (c) to identify and flag additional work needed and any variance to contract scope of work.

* Use field notes, photos, and submittals to draft concise work-completion reports focusing on before-and-after photo documentation to verify complete execution and compliance with the scope of work.

* Review, edit, and format work-performed reports using a combination of Canvas, ARTEMIS, Word, PDF, and Excel (concise reports focusing on documenting conformation with scope of work including relevant photos). Report formatting including TOC, figures, tables, photos, headers, and compilation of attachments.

* Prepare/format photo logs.

* Identify, propose, and implement reporting improvements with focus on efficiency, clarity, and contract compliance.

* Support proposal formatting, bid compilation, and project logistics.

* Handle additional tasks as assigned by the project manager.

* Occasional on-call duties.

Why you'll love working with us:

* Dynamic and collaborative virtual office environment where everyone's contributions are valued.

* Team collaboration and support.

* Company-subsidized medical, dental, and vision insurance plans.

* Company-paid life, short- and long-term disability.

* 401k match, tuition assistance, and more.

* Cross training and the ability to work on a variety of projects.

* Working with the best and brightest in the industry.

* 1,500+ employee national firm with 50+ locations across the US.

What we're looking for:

* 2+ years' experience in a professional services environment.

* Minimum of GED or high school diploma, college degree highly preferred.

* Strong experience and highly efficient using and formatting Word, Excel, and Adobe Acrobat.

* Strong people skills for effective communication over the phone and via texts, instant messaging, and email.

* Exceptional attention to detail.

* Excellent organizational skills needed to track, record, and electronically file a large amount of data, reports, photos, and billing records.

* Proactive thinking person with good initiative/self-motivated.

* Experience with business communication.

* Working understanding/history supporting construction and service contracts.