Program Assistant III

Utah State University
Minimum $37,000 - $40,000 annual salary, commensurate with education and experience, plus excellent benefits
paid holidays, sick time
United States, Utah, Logan
Dec 08, 2024
Program Assistant III Requisition ID: 2024-8641 # of Openings: 1 Location: US-UT-Logan Category: Student Programs & Services Position Type: Benefited Full-Time Job Classification: Non-Exempt College: E Eccles Jones Coll of Ed & Hum Svs Department: School of Teacher Educ & Leadership Advertised Salary: Minimum $37,000 - $40,000 annual salary, commensurate with education and experience, plus excellent benefits Overview The Program Assistant III supports the School of Teacher Education and Leadership (TEAL) Advising Center and elementary/secondary faculty members by assisting with schedules, program applications/admissions, student files, licensure, meeting minutes, maintains and creates website content. The incumbent in this position is responsible for maintaining and coordinating Scholarship Awards with the Department Scholarship Committee, Department Business Manager and the College Scholarship Specialist. The Program Assistant III manages all planning and preparation for the TEAL Department Annual Awards and Scholarship Ceremony, including all event details (donor/student invitations, presenters, certificates, catering, facility, etc.). This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2024-2025 Responsibilities Advising Provides support to all TEAL advisors (Logan and Statewide) by assisting with advising appointments, answering general program questions, and directing students to website resources. Maintains program admission applications, student files, provides data to Accreditation and Undergraduate Affairs office to admit and clear students for registration, prepares admissions statistics, and tracks student registrations. Attends Secondary Teacher Education Program (STEP) meetings and Education Advising Team (EAT) meetings, takes minutes, logs STEP applications, and maintains student files in EGrad. Education Block Coordination Logs block applications for Logan and Statewide campuses. Provides admissions, registration information, course enrollment, and program changes to students. Communicates with block coordinators regarding enrollment and section caps, tracks student registrations, gathers student evaluations, and provides additional assistance as needed. Monitors student's status (background checks, grades, GPA, etc.) and keeps advisors informed of any deficiencies. TEAL Department Awards and Scholarships Maintains department scholarships in current University-wide system. Schedules and facilitates scholarship committee/reviewer's meetings. Consults with Business Manager to identify scholarship award amounts. Provides recipient list to College Scholarship Specialist. Coordinates and manages the Department's Annual Awards and Scholarship Ceremony, including maintaining scholarship donor lists for invitations, and managing all event details (catering, facility, presenters, etc.). ELED 1010 Coordination Coordinates with instructors and EBLS teachers of dates/times to schedule students for observations. Visits ELED 1010 classes to present information to students about the observation process and schedules observation dates/times. Creates electronic calendars for teachers to track student observations. Qualifications Minimum Qualifications Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree or an equivalent combination of education and experience. Knowledge, Skills, and Abilities Field specific knowledge, skills, and abilities as described in recruitment notice. Ability to make routine decisions. Skilled in creative problem solving. Skilled with basic office equipment, including printers, copiers, and telephone systems. Ability to coordinate and organize meetings and/or special events. Records maintenance skills. Knowledge of supplies, equipment, and/or services ordering and inventory control. Database management skills. Basic computer skills. Ability to create, compose, and edit written materials. Knowledge of communication principles, media, and marketing techniques. Ability to handle sensitive and confidential business data and personal information. Knowledge of University policies and procedures. Ability to take initiative and work without close supervision. Required Documents Along with the online application, please attach: Current resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" A list of the names and contact information of four professional references, at least two of which must be current or previous direct supervisors A cover letter to be typed/pasted into a text box at the end of the application. Document size may not exceed 10 MB. Advertised Salary Minimum $37,000 - $40,000 annual salary, commensurate with education and experience, plus excellent benefits ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Must be able to stand, sit, carry or lift supplies/objects/boxes as needed. University Highlights Department Highlights: The School of Teacher Education and Leadership offers graduate programs including an MEd in instructional leadership, an administrative/supervisory concentration, an MS, MEd, and EdS in curriculum and instruction and a PhD in curriculum and instruction with doctoral concentrations in instructional leadership, literacy education and leadership, mathematics education and leadership, cultural studies, and science education. We offer undergraduate programs for early childhood education (K-3), elementary education, and the professional education framework leading to secondary education licensure in other teaching majors. We also offer endorsement programs in early childhood education, reading education, gifted and talented education, and ESL education. As part of a land grant institution, we deliver our programs to students on campuses across the state of Utah through interactive broadcast and online delivery. We value our partnerships with local, state, national, and international leaders and welcome the many ongoing opportunities we have to collaborate toward common goals. Drawing on the extensive knowledge base in both theoretical and practice-oriented research, we design programs and research focusing on increasing the quality of teaching, learning, and leadership within complex local and global contexts. This involves creating equitable educational opportunities for all students, as well as preparing researchers and instructional leaders to use evidence-based instruction that results in improved student achievement and equitable opportunities in schools for all students. College Highlights: The Emma Eccles Jones College of Education and Human Services is committed to inclusive excellence in research, teaching, and service activities across a wide array of education and human service fields. The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-quality graduate and undergraduate education. The college's programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers. Faculty, students, and staff within the college also engage with a broad range of community partners to both provide opportunities for community-engaged research and learning and enhance the quality of education and human service programs throughout the state of Utah. Founded in 1888, Utah State University is Utah's premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price. Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . About the Region U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU's main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute's 2022 ranking for best-performing small cities in the nation. updated 04/2024 https://careers-usu.icims.com/jobs/8641/program-assistant-iii/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a83b7ca63037474e81be58edaf11151e