Program Analyst (Event Coordinator)
 Maricopa Community College district | |
long term disability, tuition reimbursement
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 United States, Arizona, Avondale | |
 Dec 17, 2024 | |
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Program Analyst (Event Coordinator) Job ID: 320895 Location: Estrella Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $51,558.00 - $67,025.00/annually, DOE Grade 114 Work Schedule Schedule is based on the operational needs of the department and EMCC. Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa
Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options:
Job Summary Estrella Mountain Community College (EMCC) is hiring a Program Analyst. This position coordinates the use of large meeting spaces, conference rooms, as well as outdoor spaces; works with other departments to ensure the resources needed are available and working; completes and executes contracts with external customers and vendors to include invoicing; procurement, and running of reports for EMCC and the District Office. Essential Functions 30% Coordinates the use of assigned spaces for administrators, staff, faculty, and external customers and vendors using an online scheduling software 25Live. Monitors the use of spaces and makes changes when requested. Meets with, prepares, and executes contracts in the Contract Lifecycle Management (CLM) system with external customers and vendors. 25% Serves as a liaison for logistics of assigned spaces, addressing meeting and event needs. Collaborates with multiple departments for resources and availability. Provides professional-level staff support and program representation to customers and partners. 15% Monitors and ensures compliance with policies, procedures, and standards. Provides policy and process information to students, faculty, staff, administrators, and external customers and vendors. 10% Responds to inquiries and issues. Evaluates issues, researches alternative solutions, and provides recommendations. Collaborates with facilities to configure large indoor and outdoor spaces. May be required to reconfigure large indoor and outdoor spaces. 10% Prepares 25Live reports weekly for event resources and quarterly rental reports for the District. Maintains contract records and documentation. 10% Prepares and monitors invoicing of external customers and vendors. Assists with department procurement using a Financial Management System (FMS). Other duties as assigned commensurate to the grade level of the position. Minimum Qualifications Bachelor's Degree from a regionally accredited institution in education, business or public administration, or directly related field and two (2) years of full-time equivalent related program management experience preferably in an educational setting OR Associates Degree from a regionally accredited institution in education, business or public administration, or directly related field and four (4) years of full-time equivalent related program management experience preferably in an educational setting An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Three (3) years of facility rental experience coordinating resources and staff availability. B. Three (3) years of experience in software systems such as Financial Management System (FMS), 25Live, Contract Lifecycle Management (CLM), or similar. C. Three (3) years of experience in preparing contracts and implementation. D. Experience in procurement, invoicing, and billing. Special Working Conditions Ability to move up to 40 lbs on occasion with or without reasonable accommodations. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled Estimated first review on January 6, 2025 Must apply by 11:59 P.M. on January 5, 2025, to be considered If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320895&PostingSeq=1 jeid-ffc3ed0ca6c4d247bcf6600fb4485cef | |