Training Coordinator/Scheduler

Join Acara Solutions, an Aleron Company. Aleron is a global workforce and business solutions company that builds relationships and empowers the workplace. Since 1957, we've been at the forefront of the workforce industry. Our renowned portfolio of companies, including Acara Solutions, Acara Solutions India, Broadleaf Results, Lume Strategies, TalentRise, and Viaduct, delivers tailored talent solutions, workforce management, IT services, and more to meet the ever-evolving needs of our clients. We transform the workplace for people and businesses around the world.

At Acara Solutions, we go beyond delivering exceptional service. We are committed to driving meaningful impact through advancing social justice, promoting community engagement, and fostering economic empowerment in the regions we serve. Our mission is to build a global network of skilled, passionate professionals like you, empowering your growth and success every step of the way.

• Full benefits package that includes health insurance, health savings account, dental insurance, disability insurance, life insurance, vision insurance, and 401(k)
• *Pay: $16.50 - $17.00/hr.
• Flexible work options available post 30 days of training
• Monday - Friday, 8:30 am to 5:00 pm; Full-time hours with the possibility of a flexible 32-hour workweek (e.g., Fridays off).
• Temporary assignment expected until end of March

We are seeking a detail-oriented and organized Temporary Training Coordinator/Scheduler to manage the scheduling and coordination of technical trainers. This role involves coordinating in-person and remote training sessions for clients, tracking trainer assignments, assisting with payroll, and handling administrative tasks within key systems.

Training Coordination:

• Schedule trainers for client training (remote or face-to-face) based on their location and availability.
• Ensure trainers are contacted, schedules confirmed, and orders closed out in the system.
• Assign and order new training sessions as required.
• Verify training orders include the appropriate budget and details.

System & Administrative Work:

• Manage and close out orders in system.
• Use timekeeping system to input invoices, create timesheets, and add trainer orders.
• Track and update reseller orders by creating purchase orders (POs) and logging them.
• Follow up to ensure tasks are completed and tickets are closed properly.

Payroll Support:

• Collect, verify, and submit trainer hours for payroll.
• Address any challenges or discrepancies in submitted timesheets.

General Administrative Tasks:

• Use Excel for basic tasks, such as exporting and filing orders.
• Maintain accurate records and assist with general administrative duties as needed.
• Ensure all trainers have valid car insurance, licenses, and driving records checked before in-person assignments.

• Administrative experience, ideally with scheduling and payroll support.
• Proficiency in Microsoft Outlook and Excel (basic functions like exporting data).
• Ability to manage multiple tasks simultaneously with a strong attention to detail.
• Strong communication and organizational skills.

• Ability to learn new systems quickly.

• This role operates in a modern, hybrid work environment, utilizing technology such as laptops, video conferencing tools, cloud-based applications, and collaborative platforms. Flexibility for remote work is supported, while in-office settings may still involve the use of standard office equipment like computers, telephones, and printers.
• The physical demands described here are representative of those required for an employee to successfully perform the essential functions of this job. While carrying out job duties, the employee must regularly be able to speak clearly and hear effectively to communicate with others. The role also frequently requires standing, walking, using hands for fine motor tasks, and reaching with arms.
• Occasional domestic travel may be required to represent the company, based on business needs.

• This job description is subject to change and may be adjusted to meet the company's needs.
• Upon receiving an offer of employment, candidates will be required to undergo a background check and drug screening. Depending on the role, additional industry-specific skills testing may also be necessary prior to placement.

The Aleron family of companies-Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, and Viaduct-are proud to be Equal Employment Opportunity and Affirmative Action Employers. We consider all qualified applicants for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected characteristic. We encourage and welcome applications from diverse candidates, including those with disabilities. Accommodations are available upon request for individuals participating in all stages of the selection process.

Please note that applicants must be legally authorized to work in the United States. This position does not qualify for F-1 OPT STEM work authorization.

* The compensation rage provided represents our good faith representation of the high and low pay range for this position.