Senior Manager, Procurement & Compliance

Palladium
United States, D.C., Washington
Dec 31, 2024
Senior Manager, Procurement & Compliance About Palladium: Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 3,200 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. This Opportunity: The Senior Manager, Procurement & Compliance serves as a procurement expert for the company's USAID projects to ensure that procurement operations effectively and efficiently bring excellent service, product security, and low cost and/or best value to the countries and clients that we serve. The Senior Manager is expected to provide thought leadership and strategic direction on international procurement and supply chain best practices. Location and Compensation: The position is based in Palladium's Washington D.C. office. For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $102,000 - $154,000, and successful candidates may also be eligible for additional, variable incentive compensation dependent on the role. For part-time employees, the salary will be prorated based on the actual number of hours worked. Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium's business or organizational needs. If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you. You and Your Career: If you enjoy working collaboratively within and across teams and have a proven track record of implementing contracting solutions while mitigating risk, we are interested in hearing from you. We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career! Reporting Lines: This role reports into the Director, Contracts & Compliance. Primary Roles and Responsibilities: The Senior Manager, Procurement and Compliance oversees procurement of goods and services for Americas contract portfolio. This position has oversight of all procurement processes to ensure integrity, fairness, and transparency in procurement processes, as well as adherence to policies, procedures, and controls. The position will procure across a variety of industry sectors and engage in contract management, dispute resolution, and relationship and vendor management. The Senior Manager: Serves as a senior level expert in procurement and subcontract management for the Americas portfolio of projects. Oversees procurement of goods and services, ensuring consistency with the company, USAID, and project policies and procedures. Ensures integrity, fairness, and openness of project's procurements processes. Conducts periodic procurement trainings to the program management teams and field office procurement teams in conjunction with the Contracts and Compliance team. Overseas subcontract management and due diligence process for these subcontractors. Conducts quality control checks on the documents required in line with company's procurement policies. Ensures procurement files are properly documented and closed upon completion of an activity Conducts or directs market research to identify and qualify potential suppliers and vendors. Ensures that beneficial, ethical, and transparent supplier relationships are created and maintained according to procurement policies. Oversees the solicitation of bids and quotes from vendors in adherence with policies, approved requisitions, and procurement plans, as required. Oversees determination of appropriate source selection methods in compliance with regulations and policies and ensures all activities are conducted in compliance with Palladium's procurement policy. Performs regular spot reviews of procurement files to ensure completeness, accuracy, and compliance. Assists and collaborates in external or internal audits as necessary. Assists non-procurement staff in understanding procurement protocol and completing appropriate technical specifications, requisitions, cost estimates, and statements of work. Advises grants team on procurement under grants at the designing stage of RFAs and RFPs. Any other duties as assigned by the Director of Contracts and Compliance Essential Criteria: Demonstrated experience managing USAID-funded procurement under contracts and cooperative agreements Demonstrated knowledge of federal contracting and procurement laws, regulations, policies, and procedures Ability to solve problems, prioritize, quickly understand regional/country context and local sensitivities, and negotiate effectively combining logic and reason with interpersonal sensitivity Ability to interpret regulations and provide clear guidance Prior experience delivering field procurement trainings to staff Strong verbal and written communication skills Embraces collaboration and organizational change Displays integrity in the workplace always; demonstrates respectful communication, both verbal and non-verbal Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status. Should you require any adjustments or accommodation to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss. Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.