Archives Specialist (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary range the University reasonably expects to pay for this position is STEP 1: $67,681.64.

Initial applicant review will begin on or around January 21st, 2025. Posting will remain open until filled.

This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

After a probation period, the position is available for one telecommute workday.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

Under the supervision of a Librarian, the Archives Specialist applies advanced professional concepts to accession, arrange, describe, and catalog collections using established metadata and cataloging standards. Prioritizing researcher use and access, the specialist is responsible for establishing baseline administrative, physical, and intellectual control over acquisitions.

KEY RESPONSIBILITIES

• Inventories, assesses, stabilizes, arranges, and describes collections of various sizes, formats, and complexity.
• Identifies preservation and conservation needs for materials in all formats and establishes requirements for housing and treatment.
• Supports the accession, storage, maintenance, and servicing of records.
• Works with vendors for special cataloging or preservation needs.
• Prepares materials for digitization and researcher access; creates and reviews metadata.
• Creates and maintains encoded finding aids, metadata, and MARC records in the Library's online discovery systems according to current national standards and best practices.
• Contributes to policies, procedures, workflows, training manuals, and project planning, including determining resources required to process, rehouse, and preserve collections as appropriate.
• Provides quality assurance and monitors metrics and resource use, including providing statistical reports.
• Maintains inventories of supplies.
• Hires, trains, and directly supervises student assistants.
• Assists researchers in the use of collections. Provides reference and public services support as needed.
• Serves on campus and UC Libraries systemwide committees and groups as assigned; performs other duties as assigned.

EDUCATION and EXPERIENCE

• Bachelor's degree in related area and/or equivalent experience and training. (Required)
• At least two years of experience working in an archives or special collections library environment. (Required)
• At least 6 months of experience organizing and describing archival records, special collections materials, and/or historical records. (Required)

CRITICAL KNOWLEDGE AND SKILLS

• Experience processing archival materials and providing finding aids according to contemporary archival standards endorsed by the Society of American archivists.
• Demonstrated knowledge of preservation best practices for rare and archival materials, including proper handling, housing, reformatting, and storage.
• Experience working with ArchivesSpace, Integrated Library Systems, DAMS, and other collection management systems. Ability to accurately create, enter, and maintain records in such systems.
• Demonstrated ability to provide effective public service assistance in a research library using judgment and discretion in negotiating complex questions, interpreting and implementing policies and procedures, and dealing with a diverse population of users.
• Demonstrated ability to manage multiple simultaneous projects, organize and prioritize work, and work effectively with colleagues in a dynamic, collaborative, team-based environment.
• Demonstrated ability to train and supervise student employees with attention to efficiency, accuracy, and quality of work completed.
• Oral and written English-language communication skills sufficient to communicate clearly and interact effectively with others and to prepare accurate and effective written materials, including descriptions of collections and policy or procedure documents.
• Demonstrated proficiency with Microsoft Office programs, including ability to compile reports and statistics.
• Ability to print clearly and legibly.
• Ability to read and accurately use, file, and locate Library of Congress Classification call numbers.
• Experience and/or demonstrated interest in learning and using new software, hardware, and other tools.

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 (on the application) Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.