Business Coordinator Engineering

Lubbock

39958BR

Engineering

Position Description

In this position you will assist the Sr. Director of Finance and Administration in the management of the dean's office budgets by reconciling accounts and preparing/processing budget/procurement/personnel transactions while also serving as a frontline presence for visitors to the dean's office. You will need to show initiative, have great attention to detail, and maintain confidentiality.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Whitacre College of Engineering (WCOE) was one of the university's original four colleges founded in 1925 and later renamed in honor of Edward E. Whitacre, Jr. The WCOE has seven departments and approximately 4800 undergraduate and 1300 graduate students. There are approximately 220 faculty/instructors and 115 staff in the college. "We are a regionally rooted first class engineering college with national and worldwide impact."

The Dean's Office in the Whitacre College of Engineering (WCOE) is dedicated to the success of our faculty, students and staff. This team serves as the leadership and operational hub of the college, guiding academic programming, faculty affairs, research initiatives, and student support, while balancing essential administrative functions. We value dedication, integrity, and hard work, fostering a supportive community that encourages collaboration, creativity and effectiveness. We believe our roles are crucial to the functioning of the entire college. Its leadership shapes the educational experience for students, drives impactful research, manages resources effectively, and ensures that the college maintains strong ties to industry, the community, and our alumni.

Major/Essential Functions

• Reconcile dean's office FOPs (accounts) on a monthly basis.
• Reconcile monthly procurement card statements; assure accuracy of receipts & food forms.
• Process student appointments (ePAFs) and associated new employee packets/required paperwork. Process other related payroll documents as needed.
• Prepare monthly invoices and process billing for the Materials Characterization Center.
• Coordinate the submission of WCOE PhD benefits each semester.
• Process purchase orders; establish blanket purchase orders and receive invoices in a timely manner.
• Process budget revisions as needed.
• Maintain copier operation and supplies. Have working knowledge of changing all components.
• Assist the Sr. Director (Finance and Administration) in other areas as needed.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Bachelor's degree in a related field; accounting knowledge; bookkeeping experience; full working knowledge of Microsoft Office software; financial reporting software (Cognos); purchasing software (TechBuy); ePAF system; and procurement card/travel software (Chrome River).

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Provide receptionist backup to the Administrative Assistant for the dean's office.
• Help with meetings or events if necessary

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Optional Attachments

Recommendation/Referral, Other Documents Supporting Qualifications

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

17.77

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Grant Funded?

No

Job Group

First Line Other Admn

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.