Office Coordinator

Overview:
We are looking for a bright and energetic individual with a go-getter attitude who is comfortable working in a fast-paced environment to join our team! This position supports and performs front desk, shipping & receiving functions as well as other various office services for our client.
Specific Duties and Responsibilities:
* Greet and welcome employees to the building.
* Efficiently check in visitors and notify their parties of their arrivals.
* Maintain a clean and presentable front desk and lobby area.
* Receive and sort mail and distribute mail to appropriate recipients or departments
* Prepare and process outbound courier shipments using computer or service provider's equipment such as UPS.
* Ensure delivery of outgoing mail to courier or post office.
* Serve as liaison for mail service for client departments. Make timely collection of outgoing mail. (letters, parcels, U.S. Postal, interdepartmental)
* Track and maintain records and logs of mailing.
* Sort & distribute incoming parcel shipments from USPS, UPS, DHL and FedEx mail.
* Postage machine: Maintain postage loaded on machine, request maintenance as needed
* Deliver boxes of paper to copy areas.
* Able to appropriately handle confidential and highly sensitive material.
* Perform daily restocking of coffee and tea supplies and rinsing of coffee machines
* Load, run and/or empty dishwashers as necessary
* Note pass-downs for Janitorial team in their communication binder
* Assist with on-site event/training room set-up, as needed
* Inventory mailing supplies
* Order general office supplies
* All other duties as assigned

Qualifications:

* Minimum 2 years customer service and shipping/receiving related experience preferred
* Corporate reception or front desk experience a plus
* Strong customer service skills
* High school diploma or equivalent
* Postage Meter, UPS, FedEx, DHL knowledge a plus
* Experience with international shipping a plus
* 1-3 years' experience with Microsoft Software
* Ability to effectively work individually and in a team environment
* Excellent communication skills both written and verbal
* Ability to meet employer's attendance policy
* Ability to lift up to 50 lbs. on a regular basis
* Attention to detail.

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