Specialist, Commercial Facilities Operations Projects

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

The Specialist, Commercial Facilities Operations Projects will be responsible for overseeing Commercial Facilities projects, managing vendors and ensuring operational excellence for Rivian's Commercial portfolio in North America. This includes retail, service and charging locations. In true start up fashion, some of the processes for these projects do not exist or have the opportunity for refinement as the company scales. Rivian is looking for an experienced individual, who is a self-started, collaborative, creative, highly organized, and communicative leader to champion these projects within the Commercial Operations team.

• Manage the complete lifecycle of Commercial Facilities projects across Rivian's North American Service, Spaces, and RAN locations, ensuring adherence to internal standards and validating project completion in accordance with Rivian's quality expectations and budget.
• Prioritize and time manage multiple projects simultaneously spanning five time zones, consistently exceeding Rivian standards for quality.
• Provide consistent and effective communication to stakeholders regarding project status, timeline, and operational requirements.
• Chair progress meetings, complete status reports and deliver presentations as required.
• Develop and maintain Scope of Work documents, project plans, and specifications to ensure vendor/contractor quality and schedule adherence.
• Develop and issue Requests for Proposal and Work Orders to vendors/contractors in a timely and effective manner.
• Develop strong vendor/contractor relationships by participating in recurring QBRs and provide consistent feedback on contractor/subcontractor performance.
• Review vendor/contractor estimates for accuracy, scope adherence and market rate alignment in accordance with Rivian's purchasing requirements.
• Track and present project financials from initial estimation through approval, requisition, purchase order and invoice submission. Ensure all project budgets are in alignment with Rivian purchasing policy and relevant Finance partner requirements.
• Effectively coordinate vendor/contractor access, deliveries and work at Commercial Facilities that mitigates disruption to Rivian customers, landlords/property managers and employees.
• Develop and maintain strong relationships with Field Operations, Design and Construction organizations
• Perform other duties and assist with ad hoc projects as assigned.

• 5+ years of project management experience (construction/facilities preferred)
• Proven ability to:
  • Lead and coordinate complex facilities projects
  • Solve problems and resolve conflicts
  • Manage vendors and budgets
  • Prioritize and manage multiple projects
• Provide excellent internal stakeholder service
• Maintain strong attention to detail
• Excellent communication, negotiation, analytical, and critical thinking skills
• Ability to adapt to changing priorities in a fast-paced environment
• Proficiency with Google Suite tools
• Willingness to travel up to 25%
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Salary Range for Irvine & El Segundo, CA based applicants: $98,000 - $123,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.