Project Support Administrator

This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered.

Cherokee Nation Federal Consulting is seeking a highly qualified Project Support Specialist to support the Defense Health Agency (DHA) Program/Project Office in the construction, outfitting, and operational transition of military healthcare and medical research facilities. This position provides critical administrative, document management, and project coordination support to a multidisciplinary project management team and plays a key role in maintaining federal compliance and operational readiness. This position requires the ability to manage sensitive government data, oversee administrative logistics, and support personnel and supply tracking within a secure and regulated environment.

Compensation & Benefits:

Estimated Starting Salary Range for Project Support Specialist: $73,000 - $103,000

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Project Support Specialist Responsibilities Include:

• Manage day-to-day administrative operations including answering phones, greeting visitors, and managing calendars, personnel leave schedules, and recurring meeting coordination.
• Prepare, edit, and format reports, correspondence, and spreadsheets from handwritten or electronic drafts using Microsoft Office tools, ensuring proper grammar, formatting, and arithmetical accuracy.
• Maintain secure filing systems, personnel records, and training files in accordance with DHA and DoD retention and privacy policies.
• Assist with the coordination, documentation, and tracking of initial outfitting and transition (IO&T) activities, including procurement tracking and budget disbursements when assigned.
• Coordinate property inventories and maintain accountability of all project equipment and supplies in partnership with government logistics teams.
• Prepare and submit supply and equipment orders under government directives; track deliveries and ensure proper documentation is entered into the property book.
• Support construction and design review meetings by preparing agendas, taking and distributing meeting minutes, and tracking action items.
• Coordinate with DHA-FE to maintain an accurate personnel roster and provide updates as personnel changes occur.
• Organize and maintain administrative records, digital and physical files, and regulatory documentation for active and planned projects.
• Provide ongoing support for government audits, document requests, and compliance checks.
• Maintain monthly program calendars, ensure readiness of office supplies and equipment, and track future project requirements.
• Performs other job-related duties as assigned

Project Support Specialist Experience, Education, Skills, Abilities requested:

• Associate degree or higher required; bachelor's degree preferred.
• 5+ years of experience in a project support role, ideally within federal, military, or healthcare infrastructure settings.
• 3+ years supporting "Mega Projects" valued over $2M (Required).
• 3+ years of experience supporting military medical facilities (Preferred).
• Experience with supply chain management and inventory tracking (Preferred).
• Familiarity with Government Purchase Card (GPC) procedures or similar federal procurement methods (Required).
• Proficiency in Microsoft Office applications, especially Word, Outlook, Excel, and PowerPoint.
• Working knowledge of DoD Enterprise Directory Services (EDS) and related military administrative systems.
• Strong organizational and multitasking abilities in highly regulated environments.
• Excellent written and verbal communication skills; ability to interact effectively with technical staff, government representatives, and external stakeholders.
• Ability to safeguard sensitive government and personnel information in accordance with federal data protection standards.
• Administrative support or project coordination certifications are a plus.
• Active Secret Clearance or ability to obtain one required.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Federal Consulting (CNFC) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNFC, visit cherokee-federal.com.

#CherokeeFederal #LI

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

Project Coordinator

Project Administrator

Project Assistant

Program Support Specialist

Project Management Associate

Keywords:

Project Coordination

Scheduling

Stakeholder Communication

Documentation Management

Task Tracking

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.