Executive Assistant -Office Management Lead

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training.

Creating correspondence: Log, review, distribute, and monitor correspondence (via CATMS) and FOIA requests received from OUSDP ExecSec; records management duties (i.e., develop and maintain files for office records management and coordinate with OUSD ExecSec regarding records management, to include schedules and dispositions); and manage incoming and outgoing mail.
• Security Managment: facilitate: building access; information system access requests; common access card (CAC) requests.
• Perform Office Management: In close coordination with PM, oversee execution and completion of contract requirements; apprise the PM and TM of challenges affecting the timely and effective delivery of services; and manage and supervise contractor personnel.

• A minimum of ten (10) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal Government, Military (DoD Flag / General Officers), or Private Sector, to include but not limited to correspondence / workflow management.
• A minimum of three (3) years of management experience, in environments similar to OSD or military service components, leading and supervising teams.
• Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks).
• Highly proficient with DTS and CATMS.
• Highly proficient using Microsoft Office Suite to include, Word, Excel and PowerPoint.
• TS/SCI Clearance - U.S. Citizenship Required for the purposes of obtaining/holding a U.S. security clearance