Health Information Specialist I

Job Description:

ESSENTIAL JOB FUNCTIONS

Maintenance of Health Record

1. Understands the electronic health record system and the documentation requirements for a legal health record based on licensure and accreditation standards.

2. Ensures access to the client's complete health record within the current hybrid record system by accurately completing record location, retention, and transfer.

3. Protects the security/privacy of the EMR and paper medical records to ensure that confidentiality is maintained by following Federal, HIPAA, Joint Commission regulations, and SCS procedure.

4. Compiles and maintains existing paper and electronic health record to ensure accurate documentation for timely client care.

5. Maintains paper records per filing and archiving procedures.

Release of Information

6. Safeguards and protects the client privacy by verifying the requestor type and release requirements in accordance with federal HIPAA and ROI guidelines.

7. Fulfills all requests for release of information by locating and retrieving the corresponding client PHI, in both electronic and paper format.

8. Reproduces the requested health information within established timeframes, using a variety of technologies, including photocopies, scanners, and facsimiles.

9. Interprets and responds to requests for health information by answering questions and request of clients, staff, law firms, insurance companies, and government agencies through e-mail, phone calls, facsimile and face to face communication.

10. Generates cover letters, pre-payment notices and invoices to the requestor, as necessary.

Quantitative Analysis of Legal Health Record

11. Conducts quantitative analysis on content of legal health record for required documentation for completeness, accuracy, and compliance with regulation, standards and SCS procedure.

12. Maintains PC tracking systems and generates electronic reports to monitor completeness of the legal health record.

Scanning of Health Record

13. Accurately identifies documentation for scanning into the electronic record.

14. Prepares documentation prior to scanning into the client record.

15. Performs accuracy and quality checks on scanned items prior to submitting to the electronic health record.

EDUCATION

* High school diploma or GED.

EXPERIENCE

* One-to-two years' experience working in office setting and performing various clerical administrative tasks.

* Experience working with electronic health records preferred.

* Working knowledge of Microsoft Office Suite.

* Strong organizational and interpersonal skills, oral and written communication skills, attention to detail and ability to multitask.

PHYSICAL DEMANDS

* Position has no unusual physical demands; individual has discretion about walking, standing, etc.

* Position requires lifting up to 10 pounds, with occasional lifting of medical records. Position may occasionally require walking or standing, stooping, or bending.

* Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type:

We continually help our community and employees flourish... one life at a time. As a Seven Counties Services employee there are many benefits to enjoy. Below are just some of the great benefits you might be eligible for with Seven Counties Services.

• Health & Wellness
  • Medical Coverage
  • Dental Coverage
  • Vision Coverage
  • Flexible Spending Account
  • Health Savings Account
  • Short Term Disability
  • Long Term Disability - Company Paid

• Financial Wellbeing
  • Competitive Compensation Packages
  • Life Insurance - Company Paid
  • Accidental Death & Dismemberment Insurance - Company Paid
  • 403b Retirement Plan with Company Funded Matching
  • Retirement and Financial Planning Services

• Career Development and Growth
  • Tuition Assistance Plans
  • Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
  • Student Loan Repayment Assistance
  • Clinical Supervision toward licensure and reimbursement for certain license applications
  • At Seven Counties Services training is one of our highest priorities. We provide company paid professional training for various skills, certifications, and continuing education
  • Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us
  • Leadership Academy for our rising stars, supervisors, and leaders
  • Seven Counties Services and Center for Clinical Excellence provide staff with industry best practices and processes

• Work Life Balance
  • Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (10 Paid Holidays)
  • Flexible Work Schedules to promote a Healthy Work Life Balance
  • Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being

At Seven Counties Services, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.