Facilities Services Administration Manager - Whitman College

Elevate your career by joining the Facilities Services team at Whitman College as a Facilities Services Administration Manager, on-site in Walla Walla, WA! In this key administrative role, you'll provide operational and financial support to the Facilities Services division-playing a central part in managing budgets, overseeing campus fleet operations, coordinating internal processes, and assisting the AVP for Facilities Services with strategic and day-to-day functions. This front-facing position is critical to keeping Whitman's beautiful campus running smoothly while ensuring strong communication and customer service across all levels of the institution. Looking to build your experience in admin, finance, and team coordination? This could be your next big opportunity!

Another Source's client, Whitman College, is recruiting a Facilities Services Administration Manager to join their team on-site in Walla Walla, WA. (Internally this position is titled Facilities Services Administration Manager)

Here's a little about Whitman College and the position they are recruiting for:

Nestled in the historic community of Walla Walla, Whitman College boasts a vibrant, picturesque, tree-lined campus that serves as home to a dynamic, inclusive, and supportive community. With approximately 500 dedicated staff and faculty members supporting 1,500 exceptional students from the local region and around the globe, Whitman thrives as a hub of intellectual diversity and achievement.

Renowned for its academic excellence, Whitman College continues to build upon its national reputation as one of the top liberal arts institutions in the country, thanks to its accomplished faculty, talented students, and a growing network of engaged and fiercely loyal alumni.

Learn more about Whitman College here: https://www.whitman.edu/about/

About the role:

As the Facilities Services Administration Manager, you will play a key role in overseeing the daily administrative and financial operations of the Facilities Services department. Reporting to the AVP for Facilities Services, you'll manage internal processes, support strategic initiatives, and help foster an inclusive and equitable work environment. In this highly visible position, you'll also serve as the primary point of contact for internal departments, external vendors, and the community-while supervising administrative staff, technical support teams, and student assistants.

The anticipated yearly salary range for this position is $55,000- $57,000 based on experience.

What You'll Be Doing:

Executive and Administrative Support

Manage the AVP's calendar, schedule internal and external meetings, and coordinate events.

• Prepare and distribute agendas, manage communications, and handle travel and expense reporting.

• Maintain strict confidentiality while supporting the AVP's day-to-day operations.

Financial and Strategic Management

• Administer the department's budget, monitor financial operations, and manage resource allocation.

• Analyze financial data, prepare detailed reports, and forecast expenditures.

• Contribute to capital budget development and long-range strategic planning.

Technology and Operations Oversight

• Coordinate with IT to implement and maintain Facilities Services' CMMS and technology systems.

• Ensure the upkeep and compliance of communication devices and operational technologies.

• Support preventive maintenance and systems troubleshooting as needed.

Process Improvement and Stakeholder Engagement

• Evaluate and improve operational workflows, procedures, and policies.

• Ensure all practices align with College goals, values, and regulatory standards.

• Lead benchmarking initiatives and use survey data to inform enhancements.

• Serve as a liaison with internal departments, the public, and external vendors or agencies.

Fleet and Logistics Management

• Oversee the College's Rental Fleet Program, including scheduling, billing, and driver compliance.

• Collaborate with Grounds-Automotive and EHS teams to maintain vehicle safety and training records.

• Maintain software systems related to fleet logistics and driver documentation.

General Oversight

• Manage logistics, warehousing, distribution, and property administration across departments.

• Represent Facilities Services in campus meetings, committees, and strategic initiatives.

• Respond to after-hours needs and take on additional responsibilities as assigned.

Minimum Qualifications:

• Bachelor's degree and at least five years of related administrative experience.

• Proficiency in Microsoft Office Suite and familiarity with Google Workspace tools.

• Strong organizational and multitasking skills, with keen attention to detail.

• Demonstrated ability to lead and support a diverse team.

• Excellent communication skills and ability to manage a fast-paced, high-interruption office environment.

• Understanding of budgeting, accounting practices, and internal controls.

• Commitment to upholding the College's core values of diversity, equity, inclusion, and antiracism.

Preferred Qualifications:

• Graduate degree AND 5 years or more of experience.

• Experience in higher education and/ or facilities services environment.

• Other relevant subject matter expertise, education, training or professional certifications in addition to the above-referenced degree.

What's in it for you:

Whitman College offers a comprehensive benefits package for fulltime staff. Learn more about the benefits here: https://www.whitman.edu/human-resources/employee-resources/staff-handbook/benefits

Equal Employment Opportunity and Non-Discrimination:

Whitman College is cultivating a community built on inclusion and belonging. We recognize

the value of those who can offer historically underrepresented perspectives and encourage

applications from those whose background, knowledge, and insights from lived experience

can add to the college's working and learning environment. Whitman College is an Equal

Employment Opportunity employer (EEO).

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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