Tax Exemption Specialist

Midwest Veterinary Supply is seeking an Tax Exemption Specialist for our Lakeville, MN Corporate office.

Job Summary:

This position is primarily responsible for managing sales tax exemption certificates and ensuring accurate customer tax setup. The role supports the Company's sales and uses tax compliance by maintaining up-to-date exemption documentation, updating tax information in the ERP system, and assisting with the application of sales tax rules across multiple states. The position also responds to basic inquiries from customers, internal teams, and state/local tax authorities regarding exemption status and tax-related questions.

Essential Job Functions:

• Proactively monitor and review existing sales tax exemption certificates for expiration or renewal requirements. Request updated certificates from customers as needed, enter new or renewed certificates into the system, and update customer accounts accordingly.
• For new accounts, verify the customers have provided the appropriate sales tax exemption information and that it has been entered accurately in the ERP system. Respond to customer inquiries for any corrections to sales tax charges and related questions
• Serve as a resource for MVS sales personnel related to sales tax setup.
• Assist in the timely filing of sales and use tax reports and the timely payment of amounts due.
• Review invoices for supplies, equipment and services to identify, report and pay any use tax liabilities. Obtain refunds of any overpayment of sales tax. Provide appropriate sales tax exemption certificates to vendors.
• Perform other duties as assigned.

Job Requirements & Qualifications:

• Must be able to perform each essential function satisfactorily
• Associate's or bachelor's degree in accounting, Finance, Business Administration or related field preferred
• High School diploma or equivalent (GED) required
• Basic understanding of customer service or administrative support
• 1-2 years of accounting or bookkeeping experience preferred
• Ability to read, write and speak English
• Ability to read and interpret documents such as safety rules, employment policies, operating instructions, and procedural manuals.
• Strong written and verbal communication skills for interacting with internal teams, customers and tax authorities
• Strong attention to detail and organizational skills to include multi-tasking
• Working knowledge of Outlook, Excel, Word, Adobe and Teams
• Willingness to learn state sales tax rules and compliance processes
• Must be self-motivated and able to work independently

Mental & Physical Demands:

• Attention to detail to assure accuracy
• Regular interaction with people, team-player
• Frequent deadlines must be met requiring a fast pace of work and stress
• Continuous contact with internal and external customers
• Continuous use of hands for writing and computer keyboard
• Continuous use of a computer monitor requiring close vision
• Frequent use of a telephone - listening and speaking
• Ability to work at a desk throughout the day
• The ability to work with a relevant volume of alpha and numeric detail

About Us:
Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.

Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.