Facilities Support Specialist

Are you a Facilities Support Specialist looking to join one of the top companies in the Aerospace and Defense Industry?

Are you looking to further your career and grow?

Do you have experience in Facilities Support?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work ON-SITE with our client in Anaheim, CA. Interested?

Here's what you'd do:

• Under general supervision of senior leadership, this position performs a variety of activities supporting the Facilities department.
• Gathers, collects, records, tracks and verifies data and information from multiple sources.
• Compiles, reviews and analyzes data. Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
• Design processes to enhance work flow.
• Provides data and information to others on functional unit processes and procedures.
• Manages, updates and reconciles data in Facilities tracking systems involving tasks, equipment, inventory.
• Annual Business Continuity Plan update, revisions, and entries.
• Supports proposal cost data analysis, budgeting, manpower forecasting, service & parts contacts, predictive/preventative maintenance, and report preparation.
• Contacts company personnel at all organizational levels, including outside contacts and vendors, to gather information and prepare reports for use by Facilities management.
• Assist with troubleshooting facility issues.
• Serves as IEC POC for Fleet Vehicle reservation and key control
• Serves as IEC POC for Facility HelpDesk concerns.
• Supports Facilities compliance efforts and audit activities.
• Performs administrative duties of a complex nature (travel accommodations and expense reports; petty cash handling & reporting; finance/accounting support; assists other department/s with purchasing and tracking of assets; coordinates Conference Room reservations).
• Generate Work Orders (Weekly, Monthly, Quarterly, Semi-Annual, and Annual).
• Print and distribute accordingly.
• Run Backlog Report.
• Maintain all PM Services on Schedule.
• Close completed work order and attached Service Reports.
• Verify funds on PO.
• Distribute WO for completion along with vendor PO information.
• Assist with vendor scheduling.
• Submit Ease Management Visitor request to Security.
• Create Follow up Work Order if needed and close once completed with attached report.
• Maintain Janitorial Inventory at all times, special order items from Staples.
• Run and review Cognos Agreement Renewal Report for expiring POs.
• Work with vendors to renew Purchase Orders.
• Update Statement of Works alongside the Facilities Engineer.
• Request and collect quotes and corporate required vetting documents from all vendors (Corp. Qualification Form, W-9, Certificates of Insurance, NDA/PIA, EH&S Certification, Eligibility Letter).
• Review Certificates of Insurance; request insurance approval from Corp. Risk Management if limits do not meet requirements.
• Work closely with IEC Purchasing to have new vendors uploaded to database, and extended to our company code.
• Maintain, along with IEC Purchasing, all vendor vetting documents.
• Maintain Facilities vendor contact list.
• Submit Ease Visitor Management Visitor Request for any onsite job walks and or visits.
• Complete Ariba Purchase Requisition.
• Upload supporting documents.
• Corporate required documents.
• Scope of Work.
• Vendor proposal.
• Submit PR for Approval.
• Check Approval Workflow status.
• Maintain Purchase Orders for team accessibility.
• Submit a Change Order to add additional funding to Purchase Orders.
• Submit a Change Order for any changes in Scope of Work.
• Route invoices received from Accounting to the owner who managed the service/project that is referenced on the invoice.
• Once the invoice is verified by the owner, route the invoice to manager for final approval, then route approved invoice to Accounting for payment.
• Route Ariba invoices to owner and Manager for approval.
• Corporate requirement to complete the pre-audit checklist and assure all documentation is readily available for the auditor.
• Note CMMS Task numbers for each checklist item.
• Assure all supporting documentation is uploaded in to CMMS.
• During audit, must be familiar with CMMS program and present information to Auditor on demand.
• Distribute each section of the BCP to assigned Managers for annual updates.
• Update all Facilities owned sections.
• Insert updated sections in to the BCP accordingly.
• Assure all linked documents/policies throughout the BCP are working correctly.
• Update Executive contact information throughout BCP.
• Serves as IEC POC for Fleet Vehicle reservation and key control.
• Maintain copy of Drivers License for any IEC employee checking out a vehicle.
• Manage DMV registration payment, smog checks.
• Maintain Auto Insurance ID cards are current and available in every vehicle.
• Present fleet vehicle supporting paperwork for CHP Audit.

Here's what you'll get:

Pay: $30.00 / hr.

Hours: 9/80 hrs/Week. (1^st shift).

Length: Temp to Direct (12 months).

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum 2 years of experience in Facilities Support.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.