Quote to Cash Coordinator (Accounts Receivable)

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

The Quote to Cash (QTC) Coordinator plays a pivotal role in supporting the global QTC process by working closely with the Senior Coordinator or Hemisphere Manager, as well as regional finance teams and Project Management. This role is responsible for the implementation, execution, and maintenance of the end-to-end Finance QTC cycle, ensuring alignment across quoting, contracting, order processing, billing, and revenue recognition.

The Coordinator will contribute to the consolidation and centralization of QTC functions globally, helping to harmonize data, standardize processes, and support automation initiatives. This includes testing and utilizing automated workflows, ensuring consistent data processing, and reporting, and identifying opportunities to improve operational efficiency and maximize cash flow.

This position requires a strong understanding of cross-functional business processes and systems, a detail-oriented mindset, and the ability to collaborate across departments to drive continuous improvement in the QTC lifecycle.

This is a U.S.-based office position with a hybrid work schedule, combining remote work and/or time in a designated geographic office as needed. The role may require domestic and international travel as assigned. Work schedules are determined by the hiring manager based on business needs.

• Provide guidance and support for the efficient delivery of the ongoing QTC cycle.
• Ensure operational goals and objectives are met on time, every time, to drive deployment and adoption of process changes.
• Embrace and look for continuous improvement with existing and new technology to attain improvement across all areas, particularly DSO, FCF & unbilled.
• Develop and maintain positive working relationships with business and functional groups, colleagues, customers, and advisors to ensure continued commitment to a "best in class" global QTC cycle.
• Fully support and assist the Senior Co-Ordinator or Hemisphere Manager with all assigned tasks particularly execution of quality billing activities to support and deliver on the QTC organizational strategy.
• Actively engage in Customer contract handovers with sub departments to understand billing terms to support the entry of contract and customer document (PO) details into ERP and billing processes.
• Participate in preparation of billing 'packs', and provide extended support & training to Ops teams when PIMA is deployed, to ensure timely billing per segment(s).
• Fulfil a 'hands-on' transitional billing role and optimize billing efficiency, to ensure a good handover while supporting working relationships directly between business and Billing team
• Drive QTC process improvement, inc. KPI reporting and analysis within the segment(s).
• Trouble-shoot on any issues, concerns, bottlenecks, etc. through the segment(s) billing process flow.
• Analyze data and recommend areas for improvement including but not limited to billing, preparation of billing 'packs', unbilled, DSO, etc.
• Performs additional responsibilities and tasks as required to support organizational objectives.
  

REQUIRED:

• Bachelor's degree in business, Finance, or Accounting related field or equivalent combination of education and experience.
• Minimum four (4) years of experience in Finance QTC functions including but not limited to Credit, Billing, Collections, Cash Application, and related finance functions.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment, and meeting deadlines.
• Proficiency in computer skills and be proficient with Microsoft Office Products (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills, with the ability to build strong interpersonal relationships across teams and stakeholders (internal and external).
• Strong analytical and problem-solving skills; excellent attention to detail.
• Ability to work independently and collaboratively in a dynamic team environment.
• Willingness to learn and take on new challenges.
• Flexibility to handle additional responsibilities and tasks as required.
• Maintaining professionalism and composure under pressure, and effectively interacting with team members and clients.

DESIRED:

• Knowledge and understanding of PeopleSoft and/or Oracle Financial capabilities preferred.
• Strong presentation skills and the ability to articulate complex concepts to cross functional audiences.
• Experience in testing / implementing new systems, processes, and technology.
• Familiarity with revenue recognition principles.
• Accredited Certification and Training relevant to QTC is a plus.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS:

• Ability to embrace change, work to project deadlines, share benefits with stakeholders, and collaborate with team members to drive positive results.
• Strong ability to influence and persuade with respectful assertiveness.
• Strong process improvement skills.
• Ability to work across functional and geographic boundaries.
• Excellent verbal and written presentation and communication skills.
  

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity,national origin, veteran status,disability, genetic information, or other non-merit factors.

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.