Office Services Coordinator

At EBI we're committed to providing deep technical, industry and commercial real estate expertise to help our clients navigate complexity and realize maximum value for their assets. For 35 years we've been helping investors, lenders, owners, developers, contractors, and property managers mitigate risk and optimize their built facilities for maximum economic, safety, and environmental value. We're unique in our ability to deliver high quality, responsive services across the entire asset lifecycle, from rapid assessments, to advisory, to implementation and verification services, nationwide. Unlike other environmental consulting firms, we provide the full suite of commercial real estate and asset management services through to improvement and verification. Our experts leverage our proprietary assessment methodologies, benchmarking, regulation, and analytics tools across six core domains.

EBI is your environmental, sustainability, engineering and health and safety partner, nationwide.

Assess. Advise. Improve. Verify.

Position Summary

EBI Consulting is seeking a friendly and personable Office Services Coordinator to join us in our corporate office. If you are highly organized, set priorities, complete work with accuracy and exhibit professionalism, poise and flexibility while working in an office environment, we want to speak with you. The ideal candidate will have excellent communication skills, the ability to take initiative, and prioritize daily tasks, and truly enjoy helping others while being a part of a team.

This is a non-exempt position and will report to Human Resources. The ideal candidate will be based near our Burlington, MA corporate headquarters and excited about working in an office environment.

Essential Duties and Responsibilities

• Greet visitors, answer phone line, direct calls to appropriate person/department
• Open, sort, scan and distribute mail, incoming faxes, emails, and other correspondences to appropriate person/department
• Order, stock and maintain all supplies for corporate office
• Organize/order monthly lunches for corporate office
• Assist with meeting and events
• Order business cards/nameplates for employees/Create ID badges
• Provide admin support as needed
• Assist with onboarding - create accounts for shipping, travel and office supplies for new hires
• Manage and be the point of contact for our Certificates of Insurance
• Coordinate facilities and building related tasks such as landscaping, HVAC, Roof and Gutter maintenance, Security/Alarm/Fire Protection, etc.
• Handle general maintenance, repairs and clean-up
• Work with our legal team with Certificates of Authority
• Assist with Environmental Data Resource (EDR) orders
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Maintain contact lists
• Book travel arrangements
• Handle sensitive information in a confidential manner
• Data Entry
• Ad hoc assignments as needed

Qualifications and Capabilities

• Bachelor's Degree preferred, Associates Degree required
• Minimum of 1-2 years of office experience preferred
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Demonstrated resourcefulness, teamwork, and anticipates needs
• Proficient in MS Office

Application Disclaimer

At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.

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