Transaction Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

GENERAL DESCRIPTION OF DUTIES:

Under general direction, provides high level administrative services and support in order to ensure effective and efficient operations of the Department.

ESSENTIAL JOB FUNTIONS INCLUDE:

• Provides direct administrative support to the Directors, Senior Portfolio Manager, Transaction Manager and Lease Administration Manager while maintaining a high degree of sensitivity to confidential information.
• Ensures that department operations are maintained in an effective and accurate manner.
• Performs word processing (e.g. department correspondence, memos) as required.
• Assists with the coordination of the activities of the department, coordinating calendars and meetings. Interacts with department members effectively, as well as all levels of management, employees, and guests.
• Manages department projects or key components of department programs and functions that are assigned.
• Contributes to keeping both JLL and client databases current.
• Creates or contributes to PowerPoint presentations as requested by Manager or client.
• Collects required documents from tenants as needed.
• Prepares real estate documents for abstraction by the lease administration team.
• Assists lease administration with collection and filing/distribution of COIs.
• Coordinates with finance analysts to ensure monthly fund requests are completed by applicable deadlines.
• Prepares monthly facilities work orders for review and approval.
• Provides training to new department staff when needed.
• Processes legal and other invoices for the department.
• Manages key inventory and logging.
• May provide assistance with timeshare administration documents.
• Completes special projects as requested by either Manager or client.
• Maintains confidentiality with regard to departmental subject matter.

MINIMUM QUALIFICATIONS:

• Five or more years of experience providing administrative support or equivalent experience in a professional environment.
• Bachelor's degree desirable.
• Excellent written and oral communication skills with strong attention to detail and a high level of accuracy.
• Strong knowledge of technology applications and database management.
• Fluency in Word, Excel, PowerPoint and Outlook.
• An aptitude for learning new technologies/tools and applying those skills to the functioning of the department.
• Must be able to prioritize and maintain professionalism in an often-changing environment.
• Ability to work independently and take accountability for deliverables without prompting or follow up.
• Team player and flexible.
• Must be client-focused and able to meet deadlines.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.