Administrative Assistant II - 526585

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 219101 - University Libraries

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Assists the Associate Dean in handling all personnel concerns of faculty in UA Libraries. Acts as the liaison with many other offices on campus such as payroll, OAA, HR input, Benefits, and employment. Supports search committees for faculty recruitment by requesting references, creating itineraries, making travel arrangements and handling logistics for the committee chairs. Assists the Associate Dean with evaluation and tenure/promotion documentation. Maintains personnel files and records for all faculty. Helps with special projects such as United Way as the needs arise. Serves as the backup to the Dean's Executive Secretary and provides support to the Associate Deans and other members of the Administration.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Skills and Knowledge: Exceptional verbal and written communication skills. Excellent time management, organization, and analytical skills. Strong public relation and interpersonal skills and attention to details. Ability to develop and maintain a system of organization and filing and flexibility while handling numerous projects concurrently. Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Ability to maintain confidentiality at all times.

Preferred Qualifications: Associate's Degree or bachelor's degree. Experience assisting with recruitment processes, handling personnel files, or being responsible for maintaining a large quantity of organizational files.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster