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AP Specialist

Vaco
$30.00 - $34.00 / hr
United States, California, Irvine
May 21, 2025

About the Role:
We are seeking a detailed oriented Accounts Payable Specialist on behalf of our long-term client. This is an excellent opportunity for a proactive, detail-oriented professional with experience in high-volume AP environments who thrives in fast-paced settings and is comfortable collaborating across departments.

Responsibilities:

  • Receive, process, and ensure timely payment of vendor invoices

  • Partner closely with Purchasing and Warehouse teams to reconcile 3-way match discrepancies

  • Serve as point of contact for internal employees regarding AP issues, PO creation, and general inquiries

  • Maintain strong vendor relationships by responding promptly to inquiries and ensuring accounts remain in good standing

  • Assist in developing workflows and improving AP systems and processes

  • Verify that all invoices are appropriately approved per company policy before processing payments

  • Send vendor invites to the P2P system and confirm accurate banking details

  • Ensure all bills and transactions are coded to the correct accounts

  • Book AP entries during month-end close (including accruals and invoice transactions)

  • Generate and deliver ad hoc reports to various departments as needed

Requirements:

  • Bachelor's Degree in Accounting or a related field

  • 3+ years of hands-on Accounts Payable experience, with a strong focus on 3-way match processes

  • Proficiency with large-scale P2P and ERP systems, especially NetSuite

  • Intermediate to advanced Excel skills (VLOOKUPs, XLOOKUPs, SUMIFs, Pivot Tables)

  • Strong interpersonal and communication skills with the ability to multitask effectively

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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