Hazard Mitigation Grants Specialist II - Hybrid Louisiana Remote

IEM is seeking individuals to fill a Full Time- Hazard Mitigation Grants Specialist II position.

Primary Location:

• Live in Baton Rouge, Louisiana within a commutable distance to the GOHSEP office.
• Work a Hybrid schedule from the office and a remote work location, office days will be based on client needs and could be up to 5 days a week.

Travel Requirements:

• You will be asked to travel as needed within the state of Louisiana.

Essential Functions:

• Prepare, process, track, and submit on behalf of the Applicant/Sub-applicant (Recipient/Sub-recipient) including all required schedules and documentation and responding to federal Awarding agency Requests for Information (RFI) for the:
  
  
  
  • Award/subaward agreements between the Federal Awarding Agency/Recipient.
  • Requests for reimbursement (RFR) (e.g. advances, expedited payments, or reimbursement).
  • Required award/subaward financial and performance reporting, milestones, and deliverables requirements.
  • Requests for closeout documentation.
  
  
  
  
• Determine if the Applicant/Sub-applicant (Recipient/Subrecipient) meets all grant or cost eligibility requirements and maintain project records supporting eligible activities and costs.
• Verify, validate, and reconcile Recipient/Subrecipient documentation to ensure information matches in all systems.
• Conduct compliant procurements.
• Conduct subrecipient and contractor monitoring.
• Prepare, review, or assess its internal policies and procedures.
• Prepare for and respond to monitoring events and audits conducted by the Federal Awarding Agency, Office of the Inspector General, State auditors and other auditors.
• Prepare grant documentation for closeout readiness and address any deficiencies.
• Conduct a final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs.
• Provide general programmatic assistance to applicants and maintain currency of and compliance with applicable state and federal grant management policies and procedures relating to HMGP and HMA programs.
• Participate in meetings and briefings with applicants.
• Assist with the performance of project validation reviews and address any inconsistencies, special considerations, and compliance issues with management.
• Recommend technical guidance and recommendations to management.
• Assist with the development, maintenance, and implementation of plans and procedures associated with the effective and efficient delivery and monitoring of grant performance of HMGP and HMA programs.

Minimum Qualifications:

• Three (3) years' experience with FEMA's HMA grant programs: the Hazard Mitigation Grant Program (HMGP); Flood Mitigation Assistance Program (FMA); and Building Resilient Infrastructure and Communities (BRIC) Program, formerly the Pre-Disaster Mitigation Program (PDM); similar Federal or state mitigation or resilience programs; federally funded disaster recovery programs; or some combination thereof.
• Demonstrated ability to interpret grant policy and procedures, to read and interpret grant guidelines and contracts, and to communicate effectively orally and in writing.
• The ability to write reports, conduct analysis, and prepare/conduct briefings.
• The ability to assist with the development of and provision of training to support the recovery process.
• Ability to work independently with minimal supervision as well as within a team framework to accomplish objectives under a tight deadline
• Able to remain flexible and adapt quickly to changes during each assignment
• Must be willing and able to obtain and maintain a federal security clearance through an extensive government background check with fingerprints.
• Intermediate level of understanding with:
  
  
  
  • Title 2 of the Federal Code of Regulations (CFR)
  • Federal Awarding Agency's respective Title of the CFR including cross-cutting Federal rules and regulations.
  • Applicable State rules and regulations.
  • Federal Awarding Agency, State or Recipient program policy rules and guidance
  • Recipient/Subrecipient's internal management policies, procedures, and practices.
  • Grants management, program management, emergency management, or administration of disaster recovery programs
  • Grant management, accounting and business management, and budget preparation procedures, and department administration.
  • Disaster recovery, emergency management and associated state/federal legislation with the ability to research and organize data.
  • Federal, State and Local grants management workflow software and documentation management systems at either the Federal (preferred FEMA), State, Local Recipient/Subrecipient level.
  • Use provided IT tools and document management tools to create, organize and maintain project documents
  • Standard office procedures and intermediate computer operations to include a working and functional use (preferred intermediate to advanced) of all Microsoft Office applications including Word, Outlook, and Excel as well as smartphone /text usage
  
  
  
  

Preferred Qualifications:

• Education: Bachelor's degree in Accounting, Business Administration, Public Administration, Emergency Management, or related fields.
• Experience: One (1) year of experience working specifically with the FEMA HMGP:




• Conducting applicant briefings.
• Understanding hazard mitigation plans and strategies, including plan development, update, and review.
• Project scoping to develop mitigation actions and applications.
• Preparing amendments, scope change requests, and the like.
• Review applications for completeness and developing clear, concise, and technically accurate Requests for Information (RFIs).
• The ability to explain and perhaps perform Benefit Cost Analysis (BCA)
• Proficiency conducting BCAs in the FEMA BCA tool.
• Basic understanding of Economic, Environmental, Social, Health & Public Safety, Transportation, and Emergency Access impacts.

Submission Requirements:

• Be prepared to provide One (1) professional and One (1) personal reference.
• Be prepared to provide two (2) writing samples documenting technical writing skills and experience with Federal disaster grant programs.

Additional Information:

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.
• Remote Locations: All remote work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed.

Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.