Procurement Administrative Specialist-SourceBlue

SourceBlue is a subsidiary of Turner Construction Company that has been purchasing materials and equipment for major construction projects for over 20 years. With a staff of 150+ dedicated professionals and over $5B in equipment and materials procured since its inception, we provide Clients with comprehensive procurement services that are unmatched in the industry today.

Location: Position can be performed from any US company office location.

Position Description:
Perform daily administrative and procurement tasks and services to facilitate work for the SourceBlue Procurement team.

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while processing day-to-day administrative items as part of the Procurement department in SourceBlue National.
• Maintain organized filing system and coordinate document retrieval; including folder cleanup and management for nomenclature alignment, duplications, and archiving of expired/outdated files.
• Organize and manage the SourceBlue Procurement inbox; create vendor inbox folders for COI & prequalification correspondence and filing of vendor emails.
• Maintain master Purchasing List including data from the completion of Vertikal and vendor Prequalification files, as well as updating for contact changes, COI expirations, financials and more.
• Organize Procurement documentation for distribution and filing.
• Conduct prequalification research and follow-up with subcontractors to assist in completion of prequalification process.
• Proofread work before presenting to Procurement Agent/Manager for signature.
• Manage purchase order (PO) filing process once signed and release PO halt codes.
• Track Certificate of Insurance (CoI) renewals and maintain up-to-date documentation and details in system of record; coordinate with company brokerage for all new vendors into insurance system.
• Track and request missing or expiring insurance, verify insurance requirements for compliance with agreements, and follow up with stakeholders as required until resolved.
• Organize local distribution and storage of executed contracts, agreements, and related documents in shared document system.
• Manage Subcontractor prequalification files; obtain and enter values for current Experience Modification Rate (EMR), and financials into Prequalification system.
• Engage professionally with others to address and discuss information and assist with general inquiries; provide appropriate escalation.
• Release and update contract and insurances; update halt codes within Procurement database as directed.
• Contribute innovative ideas for continuous improvement and effectiveness of team.
• Other activities, duties, and responsibilities assigned.

Qualifications:

• High School Diploma and minimum of 5 years of relevant administrative assistant experience, required
  
• College degree and/or relevant administrative skills certification, a plus
  
• Construction, Purchasing, Procurement, or other related experience, a plus
  
• High degree of detail, accuracy, and organizational skills
  
• Maintain confidential information
  
• Work independently, with some oversight, and as part of team
  
• Approachable, proactive, positive, and professional attitude
  
• Professional verbal communication and written business communication skills
  
• Able to conduct research and effectively proofread
  
• Exhibit active listening skills and follow through on commitments
  
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
  
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
  
• Familiar with Procurement systems and DocuSign
  
• Limited travel

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee may occasionally travel both short and long distances via a variety of conveyances. The employee may occasionally perform and visit work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at or visit construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

The salary range for New York City candidates for this position is estimated to be $59,120 - $73,025 annualized.

The salary range for Denver candidates for this position is estimated to be $53,720 to $66,340 annualized.

The salary range for San Diego candidates for this position is estimated to be $53,720 to $66,340 annualized.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.