Corporate Real Estate and Facilities Coordinator

This position can be located at Billings, MT; Bend, OR; Meridian, ID; Omaha, NE and Sioux Falls, SD.

What's Important to You
We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Student debt employer repayment program.
• 401(k) retirement plan with a 6% match.
• The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate.

SUMMARY
The Corporate Real Estate (CRE) and Facilities Coordinator provides direct support to Corporate Real Estate and Facilities leads by maintaining key inventories and records, initiating bank premises and equipment lease and maintenance tasks, planning and tracking critical dates, and providing support for ongoing projects and processes. This position contributes to policy, procedure, and communication development, and serves as a point of contact for banking staff, risk management, and third-party vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates maintenance, repairs, and cleaning services for office locations through the bank's partnership with a third-party vendor management company.
• Manages daily work order submissions, including monitoring, assignment, and status reporting.
• Responds promptly to emergency maintenance or repair needs, including occasional events outside of normal business hours.
• Oversees lease administration activities, including reviewing lease documents and tracking terms, renewals, and payments.
• Assists with budgeting, planning, and execution of various projects, including capital improvements, maintenance, space optimization, and lease management.
• Proactively identifies, analyzes, and recommends repairs or future upgrades in collaboration with market leadership and internal staff.
• Performs financial tasks, such as preparing invoices for payment, reviewing operating expenses, and conducting cost/benefit analyses.
• Cultivates and maintains positive working relationships with staff and vendors, serving as a point of contact for employee requests and concerns.
• Prepares communications, reports, and presentations related to facilities and corporate real estate.
• Maintains accurate records of assets, floor plans, agreements, vendor contracts, and other key inventories using facility and asset management software.
• Creates and improves processes and procedures.
• Supports sustainability and energy efficiency initiatives.
• Ensures compliance with financial, health, safety, and environmental regulations, as well as internal policies and risk management standards.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong analytical and organizational skills to manage records, schedules, and project timelines across multiple facilities.
• Prioritization and management of a high volume of tasks against critical deadlines.
• Excellent verbal and written communication skills with the ability to interact effectively with internal and external teams.
• Ability to work independently, proactively problem-solve, and initiate enhancements.
• Exceptional attention to detail, especially in maintaining accuracy, tracking requirements, and compliance with policy.
• Proficient in Microsoft Office Suite.
• Familiarity with project management systems, facilities management systems, and tools like AutoCAD.

EDUCATION AND/OR EXPERIENCE

• Bachelor's Degree in Facilities Management, Real Estate, Business Administration, Finance, or related field required
• 1-3 years experience in facilities coordination and/or corporate real estate required
• 1-3 years experience in lease terms and real estate principles, project coordination or office relocations, and/or sustainability practices and workplace wellness standards preferred

LICENSES AND CERTIFICATIONS

• Project Management Professional preferred

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

• Lifting - Frequently (up to 50 lbs)
• Sitting - Occasionally
• Standing - Frequently
• Walking - Frequently
• Hazards - Minimal
• Noise Level - Moderate
• Typical Work Hours - Subject to business need
• Regular and Predictable Attendance - Required