Accounts Payable Coordinator

The Accounts Payable Coordinator verifies and performs system entries for invoices and other payment requests. This role serves as the primary point of contact for vendors, financial and accounting staff, and other Institute personnel on matters related to payment status and other accounts payable issues

Job Duty 1 -
Reviews requests for payment (invoices, check requests, employee payment requests, verifies accuracy and validity, and enters payment requests into the financial system.

Job Duty 2 -
Responds to inquiries from vendors, contractors, department managers, and employees regarding payment status and other issues related to accounts payable.

Job Duty 3 -
Coordinates, prepares, and analyzes vendor statement reconciliations and resolves any outstanding invoices and discrepancies with efficient delivery of reconciliation.

Job Duty 4 -
Evaluate purchase products and services and ensure compliance with the Institute's policies and procedures and all government regulations when applicable.

Job Duty 5 -
Participates in internal and external audits of the credit card/expense report functions.

Job Duty 6 -
Assists with updating accounts payable policies.

Job Duty 7 -
Gather performance metrics to assist with reporting; May utilize a variety of electronic systems to manage requisitions, conduct auctions, and manage vendors and/or inventories.

Job Duty 8 -
Answer inquiries from vendors on invoice status and other payment-related matters.

Job Duty 9 -
Collaborate with the AP Accounting team to resolve payment discrepancies and returned payments and/or checks.

Job Duty 10 -
Perform other job-related duties as assigned.

Educational Requirements
High School Diploma, GED, or Vocational School Diploma. Vocational training or a degree may be preferred or required (some profiles may require additional education).

Other Required Qualifications
Overnight travel requayableed for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requayableements).

Required Experience
Three or more years of relevant experience.

Additional Preferred Qualifications
Accounts Payable in a University Setting Intermediate Excel, Word, and PowerPoint skills Excellent communication and customer service skills and an understanding of procure-to-pay best practices

Preferred Educational Qualifications
Associate's Degree in a related discipline or equivalent.

$23.02 to $28.12 Hourly Compensation

Commensurate with Education & Experience

SKILLS
Working knowledge of and skill in applying payables processing procedures and use of related system applications and processing hardware/equipment. Customer service and communications skills are required as is the ability to plan and organize work. Understanding of Institute procurement Policies. Fast and accurate data entry. Understanding of issues that create match exceptions. Ability to resolve complex customer service inquiries related to payment status, process, and procedures. Ability to run queries and format reports. Ability to analyze data, identify trends, and make recommendations. Must understand best practices, polices, and procedures associated with all AP tasks Knowledge of basic accounts payable auditing and voucher entry.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a Position of Trust background check + credit. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening