Emergency Management Analyst (EMA)

Type: Full Time

Location: Baltimore, MD

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Public Trust

*******************CONTINGENT UPON AWARD******************

Emergency Management Analysts (EMAs) support all-hazards, all-threats emergency response events by assisting the Office of Facilities and Security Management (OFSM) in developing and implementing methods to ensure rapid response capability during emergency conditions. EMAs provide direct support to OFSM staff at the Incident Command Center (ICC) or at deployed locations. This support includes, but is not limited to the following:

Duties & Responsibilities:

• Emergency Management Analysts (EMA) shall develop and maintain planning, response, policy and procedural documents and templates such as the agency COOP Plan, Component COOP Plan Template, Regional Office COOP Plan Template, Occupant Emergency (OE) Plan, Communication Plan, Response Plan, Evaluation Plan, Standard Operating Procedures (SOP), and Go/No Go Checklists.
• EMAs shall plan, conduct, and perform administrative functions for working and advisory groups, including preparing agendas, drafting meeting summaries, and creating and maintaining operational records, logs, reports, and files as required.
• Maintain call down lists and the MENS with current contact information that is crucial for notification of key personnel, revise key executive listing based executive changes.
• Emergency Management Analysts (EMA) will develop and maintain an Emergency Management Essential Records Plan to include a COOP Essential Records Packet in appropriate repositories in support of programs.
• This includes creating, maintaining, updating, and ensuring proper filing of inventory and record change logs, and preparing required reports. Examples of these documents are Call Down lists, COOP Plans, Activation Plans, Orders of Succession, TT&E and Delegations of Authority.
• Emergency Management Analysts (EMA) will review all new Federal directives, mandates, legislation, or guides relating to OFSM's programs and develop a comprehensive plan of integration to ensure continuous compliance. The review must provide an assessment of the current plan, a crosswalk, impacted areas, proposed integration actions, resource requirements, and implementation timelines.
• EMAs will develop training and exercise material, provides training and exercise support for OFSM programs which may include, development of training objectives; content, event administration, scheduling and logistics; record-keeping; data collection; pre-event, on-going, and post-event support documentation and presentation materials, including lessons learned, and support with the execution and evaluation of training and exercises conducted at national and regional levels.
• Emergency Management Analysts (EMA) will facilitate agency exercises that can range from tabletop to full-scale exercises with other Federal, State, and local entities.
• EMAs will prepare, participate, and provide After Action Reports for training, exercise, and drills to include the following but not limited to:
• Fire, Bomb Threat, Terrorism, Workplace Violence, Bio-Toxins (Mailroom), Active Assailant, Chemical/Biological Threat, Suspicious Packages, Hazmat, Earthquake, Tornado, Physical Damage to building, Power Failure, Civil Unrest, Explosion, Building Recovery, and Shelter-in-Place.
• Maintain and inventory emergency preparedness kits, storage facilities, and supplies.
• Develop an interactive Corrective Action Program (CAP) that identifies, documents, and prioritizes resource issues noted during TT&E, assessments, and actual emergency operations.
• The CAP should provide SSA with a formal structure for identifying, developing, validating, and implementing Corrective actions. Elements of the program include After Action Reports and Corrective Action/Improvement Reports, which should be comprised of an executive summary, meeting minutes, and action items.
• At a minimum the CAP System will provide the following capabilities:
• Identify deficiencies and areas requiring improvement and provide a timeline for Corrective action.
• Identify program funding requirements for submission to agency leadership.
• Develop, conduct, and document a Business Impact Analysis (BIA)/Business Process Analysis (BPA) for all threats and hazards, and all capabilities associated with the continuance of agency essential functions.
• Execute COOP and Emergency Response functions to include, but not limited to, document preparation, scheduling, record keeping, recording minutes, after action and executive reports, preparing presentations, memorandums, and briefing packages, information research and archival, and project coordination.
• EMAs shall create Emergency Response Team (ERT) Status reports within one hour of call completion.
• Monitor mailbox and respond to emails.
• The agency Emergency Management program must be continuously maintained; all associated plans will be reviewed and updated annually with a plan to revise and update every two years.
• Emergency Management Analysts (EMA) shall have in-depth knowledge of COOP and emergency management development.
• EMAs must have the ability to manage multiple competing priorities across all phases of emergency management projects within the constraints of the product scope, resources, time, and budget.
• Provide support and perform testing of notification platforms including the MENS system.
• EMAs will be the liaison for local, State and Federal agencies, including, but not limited to, the Federal Emergency Management Agency (FEMA), the National Weather Service who notifies the operations center of natural disasters and weather warnings nationwide, the Federal Protective Service, and local first responders.
• Emergency Management Analysts (EMA) must attend offsite FEMA and interagency meetings to include Eagle Horizon Planning meetings and COOP Site meetings.
• Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Remain mentally alert and physically prepared to operate government security systems and equipment in an operations center environment.
• Monitor and assess situations analytically and objectively, identify critical details, and record, collect, and disseminate accurate information through timely reports, logs, and records.
• Communicate effectively with strong oral and written skills; liaise professionally with Federal, State, and local law enforcement and emergency response entities.
• React quickly and calmly in emergencies, handling situations with firmness, courtesy, tact, and impartiality.
• Operate communications equipment including radios, telephones, keyboards, and computer terminals; maintain manual and electronic records using Microsoft Office products (e.g., Excel, Word, Outlook).
• Follow written and verbal directives, procedures, and policies; comprehend and apply official guidance and maintain current knowledge by reading memos and reviewing relevant documents.
• Effectively multi-task in high-pressure environments while maintaining professionalism and attention to detail.
• Participate in all required training and exercises to ensure readiness and operational compliance.

Minimum/General Experience:

• Bachelor's degree with a major in any field of study OR,
• Credible law enforcement or military experience that demonstrates the individual's proficiency to support the Emergency Management Support services.

Required Certification:

• Must possess a FEMA Level I, Professional Continuity Practitioner certification

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.