Administrative Assistant III

Performs varied clerical and administrative duties of a complex nature according to established office procedures to support multiple divisions and campuses.

Researches, compiles, and prepares reports, memos, requisitions, and other documents, posting to various office records.

Maintains filing system; classifies and codes material for filing; prepares copies of correspondence or other printed matter; maintains confidentiality of data and information.

Schedules appointments, makes arrangements for conferences, meetings, and travel.

Greets visitors, answers the telephone/email and provides information to visitors/callers or routes to appropriate person; places outgoing calls.

Works with outside agencies, vendors, and community members to meet the needs of the position.

Opens the mail and assembles related material to be answered by the supervisor; answers routine correspondence.

Works with Facilities and Academic Affairs departments and divisions to coordinate faculty and staff office assignments.

Associate's degree or equivalent education in an appropriate discipline.

3 years of administrative, office, or record management experience.

Ability to organize daily tasks and to perform responsibilities under one's own initiative and with general supervision.

Ability to resolve issues within established procedures.

Experience with personal computers utilizing integrated software packages that includes word processing, spreadsheet, graphics, and database management capabilities; excellent administrative skills, accurate typing and data entry.

Experience with Microsoft Office 365.

Training or requisite experience in project management.

Bachelor's degree in an appropriate discipline. Degree requirement may be substituted with equivalent work experience.

Experience in higher education.

Ability to travel between campuses as needed.