Legislative Assistant III - County Clerk

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For application inquiries please contact careers@milwaukeecountywi.gov.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Legislative Assistant lll

Milwaukee County - County Clerk

Hourly Pay Range - $21.08 - $31.60

Closing Date: July 15, 2025 or upon receipt of the first 50 application submissions received

Job Summary: The Legislate Assistant represents elected County Supervisors in their public office, delivers responsive constituent services, and executes administrative responsibilities in a diverse workplace. Provides shared services for the department and district County Board Supervisory offices.

Job Responsibilities:

• Interact with the public, County officials, businesses, District neighbors, and community organizations in a professional and positive manner. Build relationships with County departmental contacts. Provide administrative support such as answering phones, respond to emails, retrieve and open mail, order office supplies, assist walk-in constituent concerns, and complete data entry for design requests and County Supervisor travel.
• Schedule standing committee agenda setting meetings. Secure approvals for file revisions, corrections, and supplemental documents. Relay committee-related changes requested. Act as a liaison to secure timely approval and publication of agendas in compliance with Wisconsin open meeting laws and the Milwaukee County Code of General Ordinances. Assist with monitoring eComments and producing eComment reports. Facilitate the distribution and receipt of Public Comment Cards at standing committee meetings.
• Add standing committee meetings, County Board meetings, District events, and travel dates to District calendars. Draft written communications, talking points, and initial press releases. Create articles and content for printed and electronic newsletters as well as District-related event posters, flyers, and surveys. Research and compile citation and certificate honoree information to compose the same utilizing templates.
• Create District-specific spreadsheets, lists, and charts. Log constituent contact information, survey responses, requests for service/information, and attendance at District events. Filter addresses for District mailings. Navigate Geographic Information System software to identify parcel/property information.
• Research various topics including reports, resolutions, ordinances, laws, and statutes. Provide legislative summary information. Compile and/or print agendas and file packet contents. Set up workspaces. Attend/monitor standing committee meetings. Assemble annual Budget binders.
• Coordinate town hall meetings, listen-and-learn sessions, community mixers, resource fairs, and District events. Reserve venues and request applicable permits and waivers. Create agendas and itineraries. Coordinate the creation of promotional materials and signage. Canvass neighborhoods with flyers, create sign-in sheets, nametags, and table placards. Set up tables, chairs, and canopy tents. Greet and receive attendees. Fulfill speaking requests on behalf of District offices. Serve as event photographer and assist with County Board presentations.
• Perform various duties as assigned to ensure success of the department's mission.

Minimum Education & Experience:

• High School Diploma/GED and the completion of at least one year of education at an accredited post-secondary school.
• At least one (1) or more years of experience working in a professional office setting.
• Reliable transportation needed for in-person work at the County Clerk's office and occasional in-person district events.
• Basic knowledge of all related computer and software applications, such as Microsoft Office Suite.
• Basic knowledge of Salesforce, Salesforce Public Sector, Infor, Sendgrid, Municode, and Wisconsin State Statutes.
• Basic knowledge of Legistar/Granicus, County Legislative Information Center, and Legislative Research Center.

Preferred Experience:

• Bilingual English and Spanish; proficiency in speaking, writing, and reading Spanish.
• Experience in project management and/or working in government.

Knowledge, Skills & Abilities:

• Strong verbal and written communication skills and the ability to speak effectively before both internal and external groups and the ability to work well with a variety of people at various levels.
• The ability to maintain confidential and sensitive information.
• The ability to interpret policy and recommend a course of action.
• The ability to make decisions of responsibility, involving evaluation of information. Decisions may require development or application of alternatives or precedents.
• Utilize judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined.
• The ability to plan and perform work in light of a new or constantly changing environment when problems are presented.
• The ability to deal with complex factors not easily evaluated. Decisions require considerable judgment, initiative, and ingenuity in areas there is little precedent.

NOTE: This position is unclassified and not subject to Civil Service Rules and Regulations. This original application is open to qualified candidates authorized to work in the United States. Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency. During the application process please upload your updated resume and cover letter outlining your experience.

PG NR 18 KM

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.