Program Coordinator, Global Education

The Foundation

We are the largest nonprofitfighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.

The Team

As a Program Coordinator, you will coordinate, develop, and manage a portfolio of investments (ranging in complexity), with an emphasis on processes and systems, initial investment due diligence, and timeline management. This role requires frequent interaction with external partners across the globe and with a wide array of skillsets and levels of seniority, many of whom are unfamiliar with the foundation's processes.

In support of programmatic strategic goals, you may provide or support budget oversight and planning, financial analysis and reporting, and process management for the portfolio of investments, which may include grants, contracts, and program related investments (PRIs). You will collaborate closely with the Senior Program Coordinator on the Global Ed team, and work with program officers and business partners.

This role reports to the Deputy Director, Strategy, Planning and Management.

• Coordinate the end-to-end grants and contracts processes with internal parties (e.g., program team, business partners) and external parties (grantees, contractors & vendors) within the investment systems during all stages of grant making, including sending out requests for proposals and driving key deadlines for submissions and revisions.
• Shepherd the development, management, and close out of grants and contracts. Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables. Assist with tracking of contracts, including requesting, tracking and reviewing of invoices.
• Collaborate with business partners, grantees and vendors throughout the investment lifecycle to lead investments through internal and external processes. Monitor portfolio, drive payout progress, flag risks and connect the dots to facilitate financial and programmatic decision making across initiative portfolios. Ensure grants are closed out in our systems of record when all deliverables are finalized and reports are reviewed.
• Provide thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary internal partners and steering towards solutions
• Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes
• Plan and participate in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Workflow, IT, Finance, HR, and others.
• Assist program team with annual pipeline planning process and monitoring of payout targets.
• Act as subject matter expert on processes, tools, systems and templates.

• Bachelor's degree with at least 3+ years of experience. Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.
• Recognize complexity and assess risks and alternatives in light of competing requirements and incomplete knowledge. Proactive in flagging risks and identifying issues as they arise.
• Understanding of basic investment rules, regulations, policies, processes and practices and ability to advise when they are applicable. Is an expert in all phases of investment-making, and engages stakeholders and decision-makers, as needed.
• Demonstrate knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, Salesforce, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
• Excellent verbal and written communication skills with strong ability to effectively synthesize information. Able to communicate processes in a clear, simple manner to both internal and external partners.
• Excellent inter-personal skills, and ability to work independently as well as with a geographically dispersed teams with diverse cultural and professional backgrounds.
• Ability to effectively influence individuals and teams without explicit authority. Detail oriented and comfortable keeping people on track.
• Ability to build partnerships and work collaboratively with others to meet shared/joint objectives, both internally and externally. Ability to orchestrate action across a broad range of partners, assess progress, analyze gaps, and adapt as necessary.
• High standards of personal integrity.

Must be able to legally work in the country where this position is located without visa sponsorship.

The salary range for this role is $35.67 - $50.00/hr. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.

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Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.