Executive Assistant

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

SUMMARY

This role will assist the EVP, Chief Operating Officer and their team in business development projects and administrative tasks. The position is a highly visible, client, vendor and executives facing role where the individual is a key part in the flow and success of the team. We are looking for a highly motivated individual with a team-orientated attitude who has an interest in operations, commercial real estate finance, and marketing.

This is a full-time position that requires regular and reliable attendance Monday through Friday during standard business hours with the expectation of being onsite in Minneapolis, MN at least 4 days a week.

DUTIES AND RESPONSIBILITIES

• Provide high-level administrative and operational support to the COO and designated team members, ensuring alignment with strategic priorities and seamless execution of day-to-day operations.

• Assist in updating, maintaining, and reporting calendar, travel, emails, pipeline reports, hospitality events, prospects lists, expense reports and engaged deal status reports

• Assist in processing regulatory and other third-party reporting requests

• Maintain internal tracking databases; update information as needed to organize for efficient and accurate reporting

• Track loan closings and interface with producers to verify all transaction data to prepare accurate and timely reporting for Accounting department

• Assists in preparing or updating general & specific marketing packages

• Provide quality service and support to producers, clients, vendors, and fellow employees throughout Colliers Minneapolis office

• Other duties and special projects as assigned

EDUCATION AND EXPERIENCE

• Bachelor's degree, or equivalent combination of education or experience required

• Proficiency in Microsoft Office Suite required

• Familiarity with Adobe products preferred

• Strong verbal and written communication skills through phone and email

• Excellent attention to detail and ability to multi-task

• Ability to work independently as well as in a team

• Excellent customer service skills

BENEFITS
We offer a comprehensive benefits package for employees and their families including medical and dental plan; 401k plan including company matching; firm funded life and disability insurance.

Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information:

Area/Location Specific: Minneapolis, MN

Approximate salary range for this role: $65,000 - $75,000 annually

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

#LI-KS1

Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com