Administrative Assistant

About Team / Role

WEX is seeking an Administrative Assistant to join their Digital team, reporting to the Executive Assistant to the Chief Digital Officer. In this role, you'll play a key role in supporting senior leaders, helping to ensure the smooth and efficient operation of the Digital department. You'll be instrumental in managing schedules, coordinating meetings, preparing presentations, and handling a variety of administrative tasks that contribute directly to the success of our innovative digital initiatives. This role will be flexible for remote, with some travel, in the Dallas, TX area.

How you'll make an impact

Executive Support:

• Manage calendars for the SVPs and VPs, scheduling meetings, appointments, and travel arrangements.

• Prepare and edit correspondence, presentations, and reports.

• Maintain confidential files and records.

• Coordinate and manage expenses and reimbursements.

• Provide general administrative support, including ordering supplies, and coordinating maintenance requests.

Event Coordination:

• Assist with the planning and execution of in-person events for the Dallas hub, including team meetings, client events, and company-wide gatherings.

• Assist with the planning and execution of off-site events/meetings for the DLT supported

• Coordinate event logistics, such as venue selection, catering, and A/V equipment.

• Manage event registration and communication with attendees.

• Provide on-site support during events.

• Track event budgets and expenses.

Experience you'll bring

• Proven experience as an administrative assistant or in a similar role with strong executive presence.

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills.

• Proficiency in Google Suite.

• Ability to work independently and as part of a team.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Experience with event planning and coordination is a plus.

• Ability to travel to events in the Dallas area