Administrative Coordinator, Mechanical Engineering

The Mechanical Engineering Department seeks highly motivated candidates to apply for our Administrative Coordinator position

• Under limited supervision, provides advanced administrative support and coordinates operations for department or business unit. Handles confidential situations, resolves problems, and serves as primary resource for students, faculty, staff, and other constituents.
• Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns, and may communicate on behalf of managers. May monitor and request updates to the website and social media channels, and work with the marketing and communications team on communications projects and materials.
• Produces and edits complex documents, reports, spreadsheets, and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of the department or business unit. Evaluates workflow, productivity, and customer service. Oversees services from university departments to ensure technology, facilities, procurement, and other needs are met.
• Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports for analysis.
• Coordinates plans and logistics for projects and larger scale events. Handles marketing and publicity, communication with speakers and coordination of venue. Tracks project time-lines and deliverables.
• Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections, and works with department/unit leadership as needed. May assist with monitoring grants and contracts.
• Trains new support staff, students, and temporary help. May provide direction, guidance, and feedback on work performance. Prepares and monitors human resources and payroll transactions.
• Performs other duties as needed.

• Knowledge & Skills as Typically Acquired Through a High School/GED and 5 years of related experience
• College degree may serve as a substitute for some years of experience
• Advanced knowledge of Microsoft Office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.