HR/Payroll Coordinator

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

- 100% employee-owned with 40+ years of industry history
- A Top 5 Systems Integrator Giant
- ENR Top 500 Firm

Position Details

This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings and payroll schedules.

Primary Purpose

The HR and Payroll Coordinator supports the daily operations of the HR and Payroll functions by ensuring accurate employee data management, timely payroll processing, and compliance with employment regulations. This position acts as a critical link between HR, payroll, and employees, providing administrative and operational support across various HR functions. The role also serves as a primary payroll backup and supports department-wide initiatives.

Major Responsibilities

• Assist with new employee onboarding to ensure accurate completion of payroll and benefits documentation
• Maintain up-to-date and accurate employee records, including processing personnel changes and uploading documentation into employee files
• Ensures reconciliation of data between HRIS and timekeeping systems
• Review and post weekly timesheets
• Assist in administration of FMLA and other leaves of absence; coordinating related payroll, benefits, and time off impacts
• Serve as the primary backup for semi-monthly payroll processing
• Review, analyze, and check payroll reports for accuracy and record necessary adjustments through established payroll procedures
• Assist with running reports related to payroll processing
• Respond to various employment-related requests such as employment verifications and garnishments
• Assist with state tax administration; relay state notifications to HRIS/payroll vendor as necessary
• Prepare and reconcile weekly paid time off (PTO) accruals
• Support HR with internal audits and general recordkeeping compliance
• Provide back-up support for the company receptionist as needed
• Assist with miscellaneous administrative projects and HR department support

Minimum Requirements

Education

• Associate or Bachelor's degree in Human Resources, Accounting, or related field
• Payroll Certification and relevant experience may serve as alternatives to a formal degree processing preferred

Experience

• 2+ years experience in HR Admin and payroll processing; multi-state processing preferred
• Experience with UKG Preferred

Knowledge, Skills and Abilities

• Strong attention to detail and organizational skills
• Outstanding knowledge of MS Office, HRIS systems (e.g. UKG)
• Proficiency in Excel
• Understanding of general HR policies and procedures
• Working knowledge of employment/labor laws
• Strong communication, interpersonal, and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Problem solving aptitude
• Team-oriented mindset

Physical Demands of Position Seeing, color perception, hearing, listening, clear speech, dexterity in hands, driving, lifting, climbing, ability to mount and dismount equipment, pushing, and pulling.

Working Conditions Standard office environment, On-site office environment, and diverse industrial/construction environments. Frequent PC usage, fax machines, copy machines, and phones.

*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.

Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical * Dental * Vision * Basic and Supplemental Life and AD&D * Long Term Disability * Voluntary Short Term Disability * Healthcare & Dependent Care Flexible Spending Accounts * Health Savings Account * Paid Time Off (PTO) * Paid Holidays * Tuition Reimbursement * Referral Bonus Program * 401(k)/Profit Sharing * 100% ESOP (Employee Stock Ownership Plan) * Employee Assistance Program * Will Preparation Resources * Worldwide Travel Assistance

The expected pay range is $26 to $31 an hour, based on experience and qualifications.

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