Administrative Assistant

Why Join Bracco Medical Technologies?

We care as much about our employees as we do our patients. Our culture fosters a work environment where employees can thrive, be passionate and have fun along the way.Each member of the Bracco Medical Technologies team has the power to make a difference......every day!

Primary Duties & Responsibilities:

Administrative Support of Sr. Vice President Marketing (50%)

• Proactive calendar management for Executive leader, including scheduling meetings for the Executive leader or on behalf of the department, which requires the ability to work across multiple time zones, securing meeting rooms or providing links for virtual meetings, ensuring all technology is working appropriately, and alleviating scheduling conflicts that arise

• Coordinate travel arrangements and logistics, including flight, hotel, conference registration, and ground transportation for Executive leader

• Expense administration for Executive leader

• Creation of slide deck templates for presentation materials and facilitation of timely contributions by marketing team

• Coordinate the organization of departmental documents and resources within the shared drive(s) and SharePoint site ensuring documents and resources are organized and up to date

• Actively manage procure-to-pay process including creation of purchase orders and processing of invoices for the marketing department

• Support team meeting logistics including scheduling, pre-meeting prep, note taking, catering ordering, and clean up; support off-site meetings and events including evaluating and recommending venues, securing reservations, and catering coordination

• Oversight and organization of department MS Teams sites, distribution lists, and intranet resources

• Serve as the DocuSign administrator for contracts and other documents processed by the marketing team

Administrative Support of Vice President, Sales Americas (40%)

• Partner with Executive leader on calendar management, including scheduling meetings for the Executive leader or on behalf of the department, which requires the ability to work across multiple time zones, providing links for virtual meetings, and alleviating scheduling conflicts that arise

• Assist with travel arrangement logistics, including flight, hotel, conference registration for Executive leader

• Expense administration for Executive leader

• Actively manage procure-to-pay process including creation of purchase orders and processing of invoices for the sales department

• Support Executive leader, regional leaders, and event team with logistics for sales team meetings and events including venue payment and banquet event order logistics

• Provide support for printing and distribution of communications to customers

• Oversight and organization of department MS Teams sites, distribution lists, and intranet resources

General Administrative Support (10%)

• Partner with other members of the administrative support team, as needed, on administrative projects that benefit the broader organization

• Identify and recommend improvements to administrative processes and workflows

• Implement best practices to enhance productivity and efficiency

Qualifications (Knowledge, Skills & Abilities):

Minimum

• 3 years of experience providing administrative assistant support to Director/VP-level leaders

• Proficiency with Microsoft 365 programs including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint

• Ability to efficiently prioritize tasks, utilize critical thinking skills, and complete projects with a sense of urgency

• Demonstrate self-confidence and tact in interactions with team members at all levels of the organization

• Willingness to work collaboratively, fostering positive relationships with internal business partners as well as a variety of third-party vendors

• Strong written and verbal communication skills to effectively translate ideas, concepts, and information to completed work product

• Ability to handle sensitive information with discretion and maintaining confidentiality

• Self-motivation with strong attention to detail and the ability to work independently on tasks with minimal supervision

• Strong desire to learn and work within a team environment

Other:

• Flexibility to start and stop tasks throughout the day while maintaining productivity

• Work is detail oriented, often with multiple priorities; the environment is deadline sensitive and may be exposed to high-pressure situations

• Proficiency with SAP, DocuSign, Concur, and SharePoint beneficial

• Notary Public, or ability to obtain once hired, desired

Compensation & Total Rewards:

Estimated Starting Salary Range: $26.00 - $30.00

*Estimated Starting Salary Range is reflective of the range Bracco Medical Technologies reasonably expects to pay for the position. The range provided is based on salary and market data specific to the position.

Total Rewards:

• Paid Time Off, Company Holidays & Paid Family Leave - We provide PTO and Company Holidays to help you recharge, relax and do what's important to you, when it's important to you. Our 100% paid family leave options for parents, grandparents and eligible family members provide support for growing families as well.

• Achieve- Beyond competitive compensation, we offer options to help you plan for a financially secure future, including an annual incentive plan and 401k savings plan contributions.

• Live well- We offer comprehensive benefit options to help protect you along the way, including medical, dental, vision, and life insurance, employer HSA contributions, employee assistance program, short-term disability, etc.

• Evolve- Through structured on-the-job learning, workshops, seminars, and our tuition reimbursement program, you'll find many opportunities to grow, personally and professionally.

• Choose- You won't find "stuffy" here-whether your position requires a hybrid or in-the-office working arrangement. That means business casual for your attire and flexibility in your schedule, wherever possible.

Bracco Medical Technologies is an Affirmative Action/Equal Opportunity Employer. Bracco Medical Technologies desires priority referrals of protected veterans for all openings.