Office Manager

Responsible for managing daily office activities, maintaining financial records, and ensuring compliance with accounting standards.

• Four years construction office management experience.

• Provide support with job set up, change order management, billing and special projects within Spectrum.
• Prepare or direct the preparation of payroll, accounts payable, reconciliations, and customer invoices.
• Prepare and maintain various cost and statistical reports to support project construction activity. Monitor project budgets and provide management with progress reports and updates.
• Prepares the deposit log daily and applies cash receipts in Spectrum.
• Responsible for weekly timecard processing and upload into Spectrum.
• Responsible for monthly union reporting and monthly sales and use tax reporting.
• Participates and assists with internal and external audits.
• Assist in month end closing responsibilities as instructed by the Controller.
• Provide support for other departments on assigned projects to assist in their needs.
• Provides clerical support with answering the phones, processing mail and ad hoc office responsibilities to ensure the needs of the office are taken care of.
• Perform additional duties as assigned
  
  

• Background check, credit check, MVR and drug screen may be required (will vary by position).