Operator, Administrative Assistant - Vision Care

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you'll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As an Administrative Assistant, you will support two members of Alcon's Vision Care Leadership Team (VCLT) - Head of Contact Lens Marketing and Head of OTC Marketing. In this role, you will be trusted with a wide range of administrative and project management duties, which will require self-direction involving frequent interaction with senior levels within/outside the company and regular exposure to confidential data requiring discretion, tact, maturity, diplomacy, discretion, and good judgment. In this role you will work independently, with general guidance and refer unusually complex issues to the executives for resolution at our Fort Worth, TX location

Responsibilities will include:

• Proactively managing supported VCLT member calendars.
• Coordinating domestic and international travel arrangements.
• Managing communications and correspondence on behalf of the leaders
• Organizing meetings and conferences in an independent and proactive way.
• Collecting and organizing large amounts of written and electronic information, producing drafts and final documents and correspondence, preparing meeting materials/arrangements, and expense reports.
• Preparing and/or reviewing management presentations in Microsoft PowerPoint & Word.
• Establishing and maintaining critical files.
• Informing, advising, and supporting the VCLT members, colleagues, and associates from outside the team on processes, guidelines and services that are specific to the Alcon organizational needs.
• Submitting/opening purchase orders for the Marketing Organization
• Supporting other members of the VCLT Direct Team as back up when required.

WHAT YOU'LL BRING TO ALCON:

• High School Diploma or equivalent
• The ability to fluently read, write, understand, and communicate in English.

Preferred Qualifications:

• Previous Administrative experience supporting Senior-Level executives and management
• Experience coordinating heavy travel and related logistics; experience coordinating international travel, a plus
• Experience with expense reporting and purchase orders
• Experience with SAP and Concur applications/systems

Additional Job Information:

• Work hours: Monday-Friday, 8:30 - 5:30 (periodically requires off hours for critical projects and unexpected travel emergencies)
• Travel Requirements: less than 5%, if any

HOW YOU CAN THRIVE AT ALCON:

• Alcon provides a robust benefits package including health, life, retirement, paid time off, and much more!
• Benefit from working in a highly collaborative and diverse environment, as well as within a welcoming and empowered team.
• Join Alcon's mission to provide top-tier, innovative products and solutions that enhance sight, enhance lives, & help others "See Brilliantly!"

ATTENTION: Current Alcon Employee/Contingent Worker

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ALCON IS AN EQUAL OPPORTUNITY EMPLOYER AND PARTICIPATES IN E-VERIFY

Alcon takes pride in maintaining an inclusive environment that values different perspectives and our policies are non-discriminatory in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to alcon.recruitment@alcon.comand let us know the nature of your request and your contact information.