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Degree Works Specialist

Ferris State University

United States, Michigan, Big Rapids

1201 South State Street (Show on map)

Aug 23, 2025

Position Title:	Degree Works Specialist
Location:	Big Rapids (Main Campus)
Department:	61200 - Registrar
Advertised Salary:	$45,000-$47,500. Salary commensurate with education, experiences and other requirements.
Benefits:	Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. Admin / Admin Temp Benefit Plans
FLSA:	Exempt
Temporary/Continuing:	Continuing
Part-Time/Full-Time:	Full-Time
Union Group:	N/A
Term of Position:	12 Month
At Will/Just Cause:	Just Cause
Summary of Position:	Primary responsibilities include programming for Ferris' degree audit platform, MyDegree (Degree Works by Ellucian). This position scribes curricular changes, generates reports, reviews curriculum proposals, and provides customer service related to MyDegree. This is a full-time, continuing position.
Position Type:	Staff
Required Education:	Bachelor's degree. The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education.
Required Work Experience:	Two years work experience in higher education. Experience with an enterprise software program.
Required Licenses and Certifications:
Physical Demands:	Office Environment Moving Reaching Sitting Twisting Pulling/Pushing Repetitive movement Standing
Additional Education/Experiences to be Considered:	Three to five years of demonstrated work experience in higher education using an enterprise software program. Familiarity with academic advising and student records. Exposure to post-secondary curriculum processes and procedures. Experience with Degree Works or other degree audit platforms in the test environment. Knowledge of Ferris general education requirements.
Essential Duties/Responsibilities:	* Work collaboratively across the institution to program Degree Works using the Ellucian scribing language to scribe academic program and technical requirements. * Analyze and troubleshoot system problems concerning degree audits. * Review current processes, evaluate, and implement changes for improvement. * Provide assistance to faculty, staff, and students, and serve as a liaison to other key departments for degree audit evaluations for all degree programs. * Maintain records (e.g. logs, notes, correspondence, memoranda, and reports) to ensure accurate, efficient, and effective operation of the automated degree audit system. * Assist in creating of documentation and training materials to assist faculty & staff on Degree Works Specific Duties. * Serve as the Scribe for all academic programs and curricular changes in collaboration with the RAM team (Registrar's Office, Academic Affairs, & MyDegree). * Interact with Academic Affairs, the University Curriculum Committee, IT personnel, and degree program representatives to create accurate degree audits for all Ferris State University degree programs, minors, and certificates. * Participate in the work of the MyDegree Advisory Board, especially the testing procedures. * Maintain functional knowledge of Ferris curriculum/graduation requirements including general education requirements. * Follow all procedures as outlined in the DegreeWorks Configuration & Release documentation manuals. * Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA). * Stay current with new releases of MyDegree, by researching scribe techniques, participating in the Ellucian E-Commons, and other activities that keep Ferris' scribing current. * Generate Transit reports to identify which academic programs use courses affected by curriculum proposals. * Update and maintain MyDegree departmental website. * Assist in the monitoring of the MyDegree departmental e-mail and responds to questions as needed. * Assist in answering the MyDegree support line and assists users as needed. * Maintain the Academic Affairs Checksheet Repository by creating and uploading the correct and current checksheets for each program and adding new programs when approved through the curriculum process. * Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically. * Support, promote, and develop university student enrollment and retention initiatives. * Any other duties assigned within the position classification area.
Marginal Duties/Responsibilities:
Skills and Abilities:	* Write basic computer code. * Competent in Excel, Word and database, preferably SQL. * Learn new software related to higher education and retention. * Communicate effectively in written and oral forms to multiple audiences. * Organize work to accomplish tasks on deadline. * Work independently. * Explore progressive uses of systems related to degree auditing. * Think critically in a team environment. * Focus on solving complex problems with attention to detail. * Demonstrated successful experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:	Cover Letter Resume Unofficial Transcript 1
Optional Documents:
Special Instructions to Applicants:	Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of Bachelor's degree if applicable as described in the Required Education section. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).
Initial Application Review Date:	September 15, 2025
Open Until Position is Filled?:	Yes
Posting Close Date:
EEO Statement:	Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.
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