Marketing/Business Development Coordinator

Marketing/Business Development Coordinator

Role Description: We are seeking a dynamic, detail-oriented Marketing and Business Development Coordinator to support the strategic growth efforts of our Commercial and Entertainment markets within the Architecture, Engineering, and Construction (AEC) industry. This role is responsible for executing marketing initiatives, developing compelling marketing materials, managing CRM data, and supporting business development activities to elevate brand visibility and secure new project opportunities.

Location: Orlando, FL or Los Angeles, CA or Dallas (Corporate Employee)

Reports to: Vice President, Marketing and Business Development

Employment Type: 40 FT Hours

Compensation Type: Salary

Education: Bachelor's degree in Marketing, Communications, or related field

Duties:

Proposal & Pursuit Support

• Lead or support the preparation of qualifications, proposals (RFPs/RFQs), and interview presentations.
• Manages the comprehensive proposal and qualifications submittals process from kickoff to submission.
• Works in a team atmosphere to develop proposal strategy and facilitate the proposal process. Responsibilities include writing copy, developing graphics, and ensuring delivery of final product.
• Coordinate with technical staff and leadership to gather content, resumes, project descriptions, and other materials.
• Manage deadlines and ensure high-quality, timely submission of pursuit documents.

Business Development

• Support the business development team in tracking leads, opportunities, and client relationships using CRM tools.
• Conduct market research to identify potential clients, competitors, and industry trends.
• Assist with the coordination of client events, trade shows, conferences, and sponsorships.
• Assist with client follow-up efforts and maintaining a business development calendar.
• Supports business development leaders to win new work through quality pursuit, SOQ, proposal strategies, and win themes; supports the Go/No-Go process.

Marketing & Communications

• Assist in the development and execution of strategic marketing plans and campaigns.
• Develop marketing collateral, including SOQs, brochures, presentations, case studies, and project sheets.
• Maintain brand consistency across all external communications and materials.
• Partner with communications/marketing team members to develop content for communication channels, including website, social media, and intranet that ensures consistent, integrated brand perception and user-experience.
• Manage design award submittals for market.
• Collaborate with project managers, principals, and technical staff to gather project data and success stories.
• Maintain the database (resumes, project information, graphics, boilerplate library).

Key Responsibilities:

• Understands, follows, and enforces Huitt-Zollars' business process.
• Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
• Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
• Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
• Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
• Complete assignments on-time, within budget, and with highest level of quality.
• Routinely proposes and produces more effective ways to accomplish assignments.

Qualifications:

• Bachelor's degree in Marketing, Communications, or related field.
• 2-5 years of experience in marketing and/or business development, preferably in the AEC industry.
• Excellent graphic design, writing/editing, and verbal communication skills.
• Solid understanding of the basics of good design, especially about typography, color, and composition.
• Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office, and CRM systems (Deltek).
• Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines.
• Understanding of AEC terminology and proposal processes.
• Experience with proposal writing in response to public and private sector RFPs/RFQs.
• Familiarity with marketing strategy, branding, and content development.
• Enthusiasm for storytelling, visual design, and strategic thinking.
• Sense of urgency and strong collaborative spirit.
• A positive and upbeat entrepreneurial attitude with a customer-centric approach to daily work.
• Interest in architecture and engineering design.
• Ability to contribute to develop and implement winning proposal/presentation strategies.
• Experience with photography, videography, and other digital marketing tools/software a plus.
• Experience with various social media platforms.
• Excellent interpersonal skills, with an ability to team with varying personalities internally, as well as external vendors and clients.
• Must be detail oriented, accurate in work, organized, capable of prioritizing workload to complete multiple tasks on time, and able to gracefully manage multiple projects simultaneously.
• Passion for continuous improvement, both personally and professionally.

This position is also required to adhere to Huitt-Zollars' Core Value Competencies

About Huitt-Zollars:

• Huitt-Zollars, Inc. is a privately held, 100% employee-owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design-build services to our clients.
• Located in more than 20 locations throughout 10 different US states, Huitt-Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co-owners can expect to collaborate with their team, listen to client and community needs, and deliver world-class professional services. Learn more about a career with #teamHZ by viewing our LinkedIN Life page.

Benefits & Perks:

• Health insurance (BCBS TX BlueChoice PPO)
• Dental insurance (BCBS TX BlueChoice PPO)
• Vision insurance (BCBS TX BlueChoice PPO)
• MDLive Telehealth
• Employer-Paid Short- & Long-Term disability
• 8 Paid Holidays
• Employee Morale/Teambuilding events and activities
• Paid Vacation/Annual Leave
• Paid Sick Leave
• Tuition Reimbursement
• Commuter Benefits
• Professional Societies and Registrations Fee Reimbursements
• Term Life / AD&D insurance
• Cancer and Specified Disease insurance
• Two retirement plans: 401(k) and an ESOP

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds on occasion
• The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities

Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship. Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions.

Annual Base Salary Range: $77,000-$85,000 depending on experience and qualifications of the selected candidate(s). The expected salary range for this position is displayed in accordance with the California Equal Pay for Equal Work Act. The final agreed upon compensation is based on the success candidate's individual education, qualifications, experience, and work location. The total annual compensation package will consist of a base salary and consideration to participate in our discretionary annual bonus incentive program.

Huitt-Zollars does not accept unsolicited resumes from third-party recruiters without a previously signed third-party agreement. Any unsolicited third-party resumes forwarded by recruiters to any Huitt-Zollars hiring manager or employee will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency submitting the unsolicited resume. Huitt-Zollars will not pay a fee to a third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of the Human Resources team and without an active, fully executed service agreement.

Huitt-Zollars is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. #IND