Experiential Learning Coordinator

Reporting to the IPP Associate Director, the Coordinator has primary responsibility of creating, implementing and managing the new Coleman Foundation Fellowship in Pediatric and Family Medicine for undergraduate students at UVA. The Coordinator will participate in all aspects of programming and logistics related to the engagement of internship partners and successful recruitment and placement of UVA students in the program. Additionally, the Coordinator supports directed employer outreach for the program.

Major Functions and Responsibilities

Student Service & Intern Management (40%)

• Supports all aspects of the intern recruitment and placement process for the program including, but not limited to, creation and distribution of recruitment materials; planning and facilitating information sessions; managing application submissions and deadlines; scheduling and conducting interviews; and advising and supporting applicants throughout the process.
• Creates, customizes, and distributes print and digital promotional materials for each program session.
• Supports prospective interns by conducting one-on-one advising sessions and facilitating group information sessions.
• Reviews student application material and completes one-on-one interviews with prospective interns to assess qualifications for internship placement recommendations.
• Participates in committee meetings for each program session to determine student internship placements.
• Supports the team in meeting application and placement deadlines by proactively connecting with prospective interns and supervisors.
• Manages internship confirmations for interviewee cohort by tracking intern placements and employer site interviews.
• Designs and implements programs that support the professional development of Coleman Foundation Fellows.
• Partners with the Career Center Pre-Health Advising team to learn about the pre-health process and to design programs to support professional development for students in the cohort.

Employer Outreach and Account Management (40%)

• Serves as the primary program contact and oversees all aspects of the account management process for a cohort of active employers and their interns, including, but not limited to, planning and conducting orientations, initiating internship site check-ins, managing internship requests, and distributing internship evaluations.
• Proactively identifies and professionally resolves issues or concerns with interns and employers in their account to minimize negative outcomes.
• Facilitates new employer on-boarding and assists in crafting new internship descriptions to align with program guidelines.
• Collaborates with Career Center staff and affiliates to engage prospective employers with appropriate resources to establish new program partnerships.
• Participates in Employer Relations meetings to discuss recruiting issues, develop policies, and keep abreast of current employment trends.

Program Operations, Outreach, Event Planning, Other (20%)

• Provides course support for IPP internship reflection seminar including, but not limited to, registration and enrollment, instructional prep for faculty, and attending monthly faculty meetings.
• Partners with marketing team to design all IPP marketing materials including website, event signage, nametags, and communications to students and employers.
• Manages and updates IPP resources, handouts, and webpages accessed by students and internship partners.
• Participates in outreach activities including information sessions, fairs, Career Center programs, etc. as a representative of IPP.
• Supports Career Center general advising and programming as needed.
• Serves as the point of contact and facilitates a comprehensive project management plan for assigned events.
• Actively participates in office-wide team meetings, projects and other office functions as needed.
• Maintains the confidentiality of student personal and academic data, the unauthorized and indiscriminate release of which is constrained by either legislative guidelines or ethical standards; exercises good judgment in the release of information of any student information to employers, especially regarding special student populations legally protected against discrimination or unfair treatment.

We are committed to fostering an environment of diversity, equity, and inclusion. This is a hybrid position with the understanding that work will be conducted remotely 90% of the time. Occasional in-person, on-site work will be required for team retreats, meetings, presentations, etc.

The position is grant funded for four years at an annual salary of $53,000.

Minimum Requirements:

Education: Bachelors Degree.
Experience: At least one year of experience. Additional experience may be considered in lieu of degree.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.