Executive Administrative Assistant

The starting salary for this position is $72,400 annually depending on experience and qualification.

Essential Duties:

• Provides a broad variety of clerical duties for the CEO, including correspondence, document management, filing and general daily administrative tasks.
• Provides administrative support and coordination for EVPs and Executive Leadership Team (ELT), including managing an active calendar of appointments and events; composing and preparing correspondence; coordinating itineraries and meeting agendas; and compiling and editing presentations and documentation, often confidential in nature.
• Works closely and effectively with Executive Leadership Team (ELT) to keep leadership well informed of upcoming commitments and responsibilities, following up appropriately, as directed.
• Assist EVPs with the tracking of tasks and action items, ensuring timely completion and follow up.

• Monitors conference schedules, communicates deadlines and books registrations, airfare and lodging for the executive team as needed and assigned.

• Completes monthly expense reports for CEO, EVPs and ELT.

• Performs benevolence-related duties for ELT, including arranging flower deliveries and procuring gifts for holidays and significant life events.

• Collects and distributes daily mail and assists in the daily filing needs of CEO and C-Suite executive team.
• Manages and maintains subscriptions and memberships for CEO, EVPs and ELT.
• Maintains clear records of expenditures to assist in budget tracking and budget planning.
• Represents EVPs and ELT when coordinating meetings internally and externally. Provides a bridge for smooth communication to maintain credibility, trust and support of the executives.
• Intercepts calls from members or team members to ELT and helps route to appropriate leader for resolution.

• Collaborates with Information Services to verify that equipment and applications are operational and prepared for use.
• Supports manager in conducting research and evaluating efficiency tools to enhance workflow.

• Arranges ELT visits to branches and corresponds with branch management beforehand.
• Maintains regular cadence of updates to merger packets, bios, and photos of the CEO, EVPs and ELT.
• Supports Marketing team with requests related to the CEO, EVPs and ELT, including annual report and holiday cards.
• Provides back-up support to the Office Services Coordinator in board meeting preparation and front desk management.

• Provides support to the manager as directed, including assistance with board meeting preparation, materials, and special projects as required.

• Assists in the documentation of administrative team function procedures.

• Manages competing priorities, addresses tasks promptly, and ensures projects are completed within set deadlines.

• Maintains professional industry and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal and professional networks and participating in professional associations.
• Promotes and establishes strong, positive and productive working relationships within the organization through commitment to the company's purpose, mission and core values.

• Perform other administrative duties as required and assigned.

Statement of Understanding

This job description is intended to provide a general overview of the essential duties, responsibilities, requirements, and working conditions associated with the position. It is not intended to be an exhaustive or comprehensive list of all tasks or responsibilities. The organization may assign additional duties or modify existing ones as needed, at its discretion. Job descriptions may be updated periodically to reflect business needs and organizational changes.

Reasonable accommodations may be made in accordance with the Americans with Disabilities Act (ADA) and other applicable laws, so long as such accommodations do not pose undue hardship to the organization or create significant health or safety risks.

Nothing in this job description should be construed as creating an employment contract, either expressed or implied. Employment remains at-will, meaning that either the team member or the organization may end the employment relationship at any time, for any reason not prohibited by law.

Equal Employment Opportunity (EEO)

Georgia United is committed to providing equal employment opportunities and fostering a workplace where all individuals have the chance to succeed. We consider all qualified applicants for employment and advancement without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We value the unique perspectives and contributions that each team member brings to our organization, believing that a diverse and inclusive workforce strengthens our credit union.

E-Verify

Georgia United participates in the U.S. Department of Homeland Security's E-Verify program. E-Verify is an online system used to confirm the eligibility of employees to work in the United States. This process involves electronically verifying the information provided by new hires against records maintained by the Department of Homeland Security and the Social Security Administration.

Thought Provoking - Capable of making others think deeply on a subject
Team Player - Works well as a member of a group
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Bachelors of Business Administration (required)

*Bachelor's degree or equivalent experience in business or related field. (required)
*Proficiency with MS Office, including Word, Excel and PowerPoint, Internet, and Email. (required)
*Advanced level of verbal and written communication skills. (required)
6 years: *6+ years of experience in supporting C-Level executives, preferably in financial services. (required)

Skills