Accounts Payable Specialist

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

What You Will Be Doing

Responsible for all activities necessary to process payment requests and remit in a timely manner to vendors and firm personnel (1500+ payments per month). Ensure compliance with the firm's payment policy and taxing authorities, recording transactions timely and accurately. Timely updates of the departments documented procedures.

About this Role

• Performs all the functions necessary to process payment requests and remit to vendors and firm personnel according to firm policy and accounts payable procedures. Applies good accounting principles, uses proper internal controls procedures and good judgment to ensure the following:
  
  
  
  • Payment requests are audited, reviewed, and submitted in a timely manner
  • Audit and review invoices to ensure VAT (value added tax) is properly accounted for
  • Expenses are charged to the correct accounts
  • Discounts are captured
  • Department filing is maintained in a timely manner
  • Transactions are reviewed and processed for month-end and year-end close
  • Vendor file is accurate for payment processing and 1099 reporting payment files and checks are secure and properly accounted for
  • Email inquiries and responses are handled promptly
  • Vendor and employee information are secure and remains confidential
  
  
  
  
• Review, process, and approve daily expense reports to ensure adherence to corporate travel and expense policies.
• Conduct audits of employee expense reports to ensure adherence to corporate travel and expense policies.
• Inquire and seek ACH (Automated Clearing House) information for new and existing vendors
• Maintains accounts payable files in a timely and organized manner.
• Stays abreast of Accounts Payable trends and changes.
• Through training, regularly supports all functions of the Accounts Payable department to remain a functional backup as needed.
• Identifies problems and proposes solutions.
• Participates in special projects and performs other duties as assigned.
• Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a "can do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.

Your Qualifications/What You Will Bring

• Demonstrated ability to learn and apply the Firm Accounts payable policies, procedures, and systems.
• Demonstrated ability to use Firm accounting systems, spreadsheets, and database software effectively with Firm training.
• Good oral communication skills to effectively communicate with others both inside and outside the Firm.
• Accuracy and attention to detail.

Experience:

• Minimum 3 years' experience in a similar role.
• Elite Accounting System experience preferred.
• VAT (value added tax) experience preferred.
• Prior law Firm experience a plus.

Education:

• High school diploma required, Associates degree preferred.

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodations for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here.

For additional information about our benefits, please click here.

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