Procurement Support Specialist

Description

The Procurement Operations Specialist bridges the gap between Operations and Procurement, ensuring that site-level purchasing needs are defined, documented, and executed efficiently within Phlow's centralized procurement framework. This position supports manufacturing, maintenance, and technical operations by coordinating requisitions, aligning with sourcing strategies, and maintaining compliance with Best Procurement Practices and cGMP standards.

The Specialist ensures that materials, equipment, chemicals, and services critical to plant operations are procured in a timely, cost-effective, and compliant manner-while enabling centralized Procurement to manage supplier relationships, negotiations, and contracting at the enterprise level.

Requirements

Operations & Procurement Interface

• Serve as the primary liaison between Operations, Maintenance, and the centralized Procurement team.
• Translate operational and technical requirements into complete, compliant, and actionable purchase requests.
• Coordinate with cross-functional teams to ensure accurate scopes, specifications, and supporting documentation.
• Provide visibility into procurement status for operational stakeholders, tracking requisitions, POs, deliveries, and renewals.

Materials, Chemicals, and MRO Coordination

• Support the procurement of chemicals, consumables, spare parts, and MRO materials, ensuring appropriate documentation (SDS, CoA, etc.) accompanies all requests.
• Partner with Engineering and Maintenance to establish spare-parts inventories, reorder points, and preventive-maintenance material lists.
• Assist in the setup and tracking of maintenance, calibration, and service agreements, ensuring renewals are executed before expiration.
• Collaborate with Procurement to identify opportunities for preferred supplier agreements, blanket POs, or vendor-managed inventory (VMI) programs.

Compliance & Documentation

• Ensure all procurement requests adhere to Phlow's Purchasing System and applicable FAR and contractual requirements.
• Prepare and maintain audit-ready records, including quotes, justifications, and approval documentation.
• Support Procurement in generating or reviewing independent cost estimates (ICEs), sole-source justifications, and fair-and-reasonable determinations.

Continuous Improvement

• Support initiatives to standardize procurement processes and documentation across all facilities.
• Recommend system or workflow improvements (e.g., SAP, Smartsheet, or CMMS integrations) that enhance transparency and reduce cycle times.
• Help identify repetitive purchases and collaborate with Procurement to streamline sourcing strategies.

Qualifications

• Bachelor's degree in business, operations, supply chain, or engineering (or equivalent experience).
• 3-5 years' experience in procurement coordination, manufacturing support, or supply-chain operations.
• Knowledge of FAR-based procurement processes and documentation standards.
• Familiarity with cGMP manufacturing environments and quality systems.
• Strong collaboration and communication skills, with the ability to bridge technical and business teams.
• Proficiency with SAP, Smartsheet, or similar ERP and workflow systems.