Business Operations Coordinator Sr

Position Description:

In the role of Business Operations Coordinator Sr, you will be working in the Medical College Physicians Administration. You will function as a key coordinator for department administrative operations involving space, facilities, administrative resources, and special projects. This role will also coordinate functions of the department to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Additionally, you will foster consistency in practices and adherence to MCW policy throughout the department.

Hybrid Work Arrangement: 60% Onsite & 40% Remote

Responsibilities:

• Responsible for the coordination and implementation of department administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of Departmental policy and procedure statements and implement approved changes to assure compliance with institutional policies.
• Oversee the daily operations of administrative support staff. Conduct and participate in team meetings to establish, improve, or maintain appropriate internal and external communication.
• Supervise staff, assist Director in recruiting position vacancies and conducts staff performance evaluations for direct reports. Review quality, accuracy, and timeliness of work for direct reports.
• Develop training strategies and best practices to improve administrative support staff performance.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the MCP Administrative team.
• Ensures correct functioning of facilities, office and/or business support services.
• Develops and prepares budgets for MCP Administration. Creates and manages monthly budget reports for the department.
• Develops and maintains a contract management system for the practice. Partner with MCW Legal to ensure accuracy of active contracts.
• Coordinates department operations and allocates people, material, and financial resources to ensure operational efficiency.
• Manages office services and operations including preparing reports, analysis, and other business services.
• Carry out special projects on behalf of Department leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the Departments' strategic and operational objectives while maintaining alignment with institution-wide initiatives.
• In collaboration with Department administration, coordinate onboarding of administrative personnel.
• Provides various office and location support activities.
• Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.

Knowledge - Skills - Abilities:

• Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.
• Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.
• Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education: Bachelor's Degree
Minimum Required Experience: 6 years
Preferred Experience: Proven supervisory experience and a background in financial operations, budgeting, or management, preferably in healthcare or a related field.

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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