ADMINISTRATIVE COORDINATOR

Take this rare job opportunity to apply your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed. At Carilion Clinic, our team provides administrative support in a forward-thinking environment. You will thrive through extensive training, supportive leaders and potential for advancement. Carilion offers comprehensive benefits, paid time off, and tuition options. Join a team where your skills and ideas will make a difference in the health of our patients and the communities we live in.

The Administrative Coordinator provides administrative, scheduling, and customer service support to the Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost effective services.

The job duties of the Administrative Coordinator include, but are not limited to, the following:

• Serves as a resource for Senior Director, Unit Directors, Manager, QM and ED Educators. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed.
• Facilitates payroll processes for clinical staff using KRONOS. Tracks clinical staff vacation time and enters hours into time/attendance system. Ensure accuracy of data and collaborates with system payroll representatives.
• Collaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance.
• Maintains databases and files, and effectively communicates with Senior Director, management team, Educators, and QM.
• Participates in project management activities as assigned, including provision of clerical duties or higher level involvement such as coordination of processes or events. May coordinate meeting rooms, catering, information, invitations, and appointments for events.
• Provides technical support. Utilizes computer skills to create and maintain databases, spreadsheet files, PowerPoint presentations, QM data, and graphs, ensuring accuracy, production and distribution. Collaborates with the data analyst on specialized projects to meet project deadlines.
• Composes and/or types correspondence. Provides support for production of a variety of written materials including agendas, minutes, and reports. Prepares monthly reports and assists in maintenance of physician contracts. Keeps files and reports in a confidential manner.
• Possess excellent customer service and communication skills to work in a highly dynamic environment.

Education: Associate degree or equivalent combination of education or equivalent 4 years of experience required.

Experience: Two years of experience in data collection and analysis and/or advanced secretarial support required. Experience in emergency services or physician practice setting preferred.

Other Minimum Qualifications: Advanced computer skills with knowledge of a variety of software programs, including Microsoft word, Excel, Access, word processing, spreadsheets and presentation or database software. Excellent communications and organizational skills required.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Recruiter:

Recruiter Email:

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself.Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

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