Maintenance Doc Specialist - Carilion Roanoke Memorial Hospital

The Document Specialist

• Maintains department drawings and documents, specifications, regulatory reports and other document compliance.

• Creates and manages document retrieval system for compliance audit and site visits.

• Creates and manages a system for processing regulatory and office documentation.

• Maintains, organizes and manages office filing system, and tracks daily attendance using timekeeping software and provides reports.

• Assists with reviewing and closing work orders. Provides back-up and assistance for the Work Order Administrator. Opens work orders, closes work order, and dispatches staff.

• Creates and issues required memos for facility maintenance shutdowns as well as documentation required by regulatory agencies.

• Responsible for work order quality control and customer follow-up. Contacts customer to verify closure status. Troubleshoots processing problems. Investigates customer compliance and identifies solutions. Monitors and summarizes quality control inspection reports.

• Provides interpretation of codes, regulations, and guidelines. Advises departmental staff on document retention requirements.

• Manages contractor sign-in logs and issuance of required contractor identification badges and parking permits.

• Assists in creating and maintaining department administrative, and reporting processes.

• Composes and compiles reports and summaries from documents or work order system.

Education: High School Diploma required.

Experience: Three years of business, healthcare, and/or maintenance experience required.

Other Minimum Qualifications: Effective communication and problem-solving skills required. Must be capable of prioritizing multiple projects and meeting deadlines. Intermediate to advanced skills in Microsoft Office suite and experience in database applications required. Understanding of a regulatory work environment desired.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Recruiter:

Recruiter Email:

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself.Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

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