ADMINISTRATIVE ASSISTANT III - CHIEF OF SCHOOLS (previous applicants do not need to reapply)

Develops and implements systems to help streamline the Office of Schools programs and functions. Works on office projects, assists customers and provides leadership to other clerical staff within the office.

FY25 Salary: $60,019 - 86,156

Applications for the position are being accepted by the Office of Human Resources no later than Sunday, November 9, 2025.

A current resume must be attached to the completed application.

If you are selected for the next stage of the interview process, you will be asked to provide three, electronic professional references.

All employees must submit transcripts confirming applicable Degrees before the first interview.

Appointment is subject to a criminal background check, a drug/alcohol test and credential verification.

No applications will be accepted after the deadline date and time.

• Position requires a bachelors degree in Business, Communications or a related field.
• Three to five years of previous experience in a high-volume, customer-focused environment is required.
• Experience with automated databases and publishing software is required.
• Previous public sector experience is desired.
• Equivalent education and experience can be considered in lieu of a degree.

• Assists the Office of Schools in the assigned role. Serves as the main resource for the area and performs support functions at all levels.
• Develops and maintains databases, follow up procedures and controls for the Office.
• Works with staff to ensure complete data collection and tracking. Works with various department directors to resolve administrative matters.
• Maintains and coordinates the monthly calendar of events and works with staff to monitor tasks and coordinate workflows.
• Coordinates and maintains information for weekly meetings, employee sessions and management committees. Attends meetings and takes notes as directed. Prepares communications and correspondence in support of these functions.
• Prepares materials and reports for the Office.
• Manages and coordinates the administrative processes for the Office.
• Prepares bulletins, reports and information items. Undertakes research to prepare related reports and correspondence as directed.
• Performs office management functions such as payroll, budget, requisitions, inventory and other office maintenance duties. Serves as a back-up for payment processing.
• Initiates, implements and coordinates new office and record-keeping procedures involving filing systems, forms, portal information and internal controls.
• Coordinates the work of the Office to ensure team tasks are coordinated and serves as back-up and consistent coverage for customer service.
• Actively supports the MPS Strategic Plan.
• Performs other duties as assigned.

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best qualified candidates.