Assistant Director, Gift & Record Administration

Temple University's Institutional Advancement Department is searching for an Assistant Director, Gift and Record Administration!

Become a part of the Temple family and you will have access to the following:
A hybrid work schedule
Full medical, dental, vision coverage
Paid time off
12 Paid Holidays
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more

Salary Range
$52,000-$58,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary
Reporting to the Director of Gift and Record Administration, the Assistant Director oversees daily operations including the distribution of tasks and providing training and support for the two Gift and Record Specialists. The Assistant Director works hands on, completing tasks that include but are not limited to the daily reconciliation with Finance, gift adjustments, generating tax receipts, establishing solicitation codes, and alerting the Director when transactions do not fall within established gift processing policies and procedures. The Assistant Director also serves as back-up for daily gift processing and processes gifts during times of high volume.

Additionally, this position is responsible for supporting the Director's strategic direction to deliver quality gift and data processing and strengthen existing controls. Assistant Director of Gift and Record Administration, at the direction of the Director, will train and provide guidance to the Gift and Record Specialists as delegated by the Director. This position utilizes problem-solving skills to resolve reconciling items and to balance, verify, and account for departmental transactions. Assistant Director of Gift and Record Administration works directly with donors, IA staff, leadership, and individual and institutional donors to resolve issues and assumes the responsibilities of the Director in their absence

This is an exciting time to be at Temple University. Under new University leadership, we are embarking on a $1.5 billion comprehensive campaign. This position will be integral in key initiatives to support this campaign including the implementation of a new CRM. We are looking for an enthusiastic professional who is ready to grow and learn as we make history in real time at Temple University.

Performs other duties as assigned

Job Details
*This position requires the following background checks: Cash Handling, and Access to Personally Identifiable Information(PII)

Required Education and Experience
*Bachelor's degree in any relevant field that develops critical thinking skills
*At least three years of relevant experience
*An equivalent combination of education and experience may be considered

Preferred Education and Experience
*At least three years of relevant experience preferably in a higher education advancement environment
*Previous experience with Salesforce or Banner Advancement
*Experience with monday.com or other project management platform

Required Skills and Abilities
*Knowledge of the appropriate management of different gift types including but not limited to checks, credit cards, wire transfers, matching gifts, gifts of stock, and gifts in kind
*Knowledge of the IRS and CASE regulations related to the processing of philanthropic gifts
*Previous experience working hands on with a fundraising database or CRM
*High level of detail orientation and problem-solving ability
*Customer-centric attitude
*Collaborative management style
*Ability to manage multiple competing priorities and high volume of work
*Excellent written and oral communications skills

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University's Department of Public Safety at 215-204-7900.