New

Department Administrator

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Oct 27, 2025

Position Details

Position Information

Recruitment/Posting Title	Department Administrator
Job Category	URA-AFT Administrative
Department	SN-Advanced Nursing Practice
Overview	The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences ( RBHS). As The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university, which is the state's preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor's, master's, post-master's, DNP, and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice, and multidisciplinary collaboration. Innovative academic offerings include bachelor's, master's, post-master, and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Department Administrator for the School of Nursing. This position reports to the divisional Associate Dean and Manager - Academic Administration. Among the key duties of the position are the following: Manages Divisional email inbox and telephone. Maintains calendars of Divisional Associate and Assistant Deans. Receives, opens, and screens incoming and outgoing mail for the division. Establishes and maintains confidential correspondence and other files for the division, students, and divisional leadership. Takes dictation/notes, and transcribes monthly and other committee meeting minutes as needed for the division and distributes them accordingly. Coordinates and/or assists with logistics of divisional events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. Provides on-site guidance to visitors and guests for university-related events. Controls office workflow and established office procedures in support of the Rutgers Health School of Nursing, Advanced Nursing Practice (ANP) division.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through January 31, 2026. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of academia, program design and execution, coordination, organization, facilitation, report analysis and writing. Five (5) years of professional-level experience in program coordination or administrative function that includes coordination of work and management of people.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills. Computer literacy. Advanced knowledge of office and administrative practices and principles. Knowledge of standard office equipment. Excellent written, verbal, and communication skills with a diverse population. Ability to exercise discretion and ensure a high level of confidentiality. Ability to establish and maintain effective and harmonious work relations with faculty, staff, students, and the general public. Ability to pay careful attention to details. Strong organizational skills. Ability to work in a fast-paced, team environment.
Preferred Qualifications	Experience with Banner, Marketplace, Cornerstone, Adobe, and other customized software.
Equipment Utilized	Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Access).
Physical Demands and Work Environment	Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	25ST2220
Posting Open Date	10/27/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement